AOS III-Timekeeper-Piedmont Geriatric Hospital

Title: AOS III-Timekeeper-Piedmont Geriatric Hospital

State Role Title: Admin and Office Spec III

Hiring Range: Commensurate with Experience

Pay Band: 3

Agency: Dept Behavioral Health/Develop

Location: Piedmont Geriatric Hospital

Agency Website: tricia.wilson@dbhds.virginia.gov

Recruitment Type: General Public - G

Job Duties

Piedmont Geriatric Hospital (PGH), operated by the Virginia Department of Behavioral Health and Developmental Services (DBHDS), is a 123-bed psychiatric facility dedicated exclusively to serving individuals aged 65 and older.

At PGH, we are committed to delivering person-centered mental health services that empower older adults to thrive in their communities. As the only state facility in Virginia focused solely on the mental health needs of seniors, we offer a unique opportunity to be part of a team that is making a meaningful difference every day.

Our vision is to be recognized as a statewide leader in geriatric mental health, a model hospital, a teaching center, and a trusted resource for other healthcare providers. We strive to be an indispensable partner in Virginia’s community-based services system and the most efficient provider of geropsychiatric care.

At PGH, we lead with H.E.A.R.T — Honesty, Excellence, Accountability, Respect, and Teamwork — in every step we take!

This position performs administrative support functions associated with operational unit. Responsible for the accurate record keeping of an employee’s time usage and payroll submission; providing assistance to employees and managers/supervisors on leave policies and procedures; maintaining an automated leave system including shift differential, overtime, worker’s compensation, etc. Communicating to employees and supervisors on leave usage balances; greeting and responding to employees of the operational unit in person or by telephone; and preparing correspondence, such as memos, letters, and reports on leave usage. Completes leave audits. Utilization of information will be in accordance with HIPPA regulations regarding use limitations, disclosure and request of PHI.

- Skill and experience in automated databases.
- Ability to interpret and apply related agency, department, and state policies and procedures, prepare reports independently, track and compile data.
- Demonstrate ability to communicate with all levels of staff, agency official, and the general public; communicate orally and in writing.
- Proficiency in Microsoft Office/Excel

Minimum Qualifications

- Proficient in data entry and Microsoft Office/Excel.
- Prior experience in an office/clerical role.

Additional Considerations

Demonstrated knowledge of state payroll and timekeeping policies and procedures preferred
Familiar with Fair Labor Standards Act rules and regulations preferred
Extensive knowledge and experience in administering time and attendance automation preferred.

Special Instructions

Application Requirements: Applications and résumés for this position are accepted electronically through the Commonwealth of Virginia’s Electronic Recruitment System only. Interview decisions will be based solely on the information provided in your electronic application and/or résumé. Please ensure you detail all relevant work experience clearly and specifically; we will not make assumptions about your qualifications. 

You will receive confirmation of receipt once your application and/or résumé has been successfully submitted. To check the status of your application, refer to “Your Application” in your account. 

This position is open until filled; however, applications/résumés will begin to be reviewed within five (5) days of the posting date. ***

Background Investigation: All applicants are subject to an extensive background investigation and a pre-employment drug screening. This investigation may include fingerprint checks (State Police, FBI), local agency checks, Department of Social Services/Child Protective Services checks, employment verification, and verification of education relevant to the position. 

Under Virginia Code § 37.2-314 and 37.2-408.1, the Department of Behavioral Health & Developmental Services is prohibited from employing or using as volunteers, persons who have been convicted of specific (“barrier”) crimes or persons who ma