Operations Administrative Support

Consolidated Engineering Laboratories (CEL) is a leader in providing quality materials testing and construction inspection services. CEL is a union firm with its corporate headquarters located in San Ramon, CA and has full-service facilities in Northern California, Hawaii, and Utah.

CEL San Ramon has an immediate opening for an Operations Administrative Support person to support the San Ramon Operations team. This position will primarily provide a wide range of administrative and clerical support to the Operations team. The successful candidate will have the ability to work independently, and part-time is an option.

The skills we are looking for include excellent organization ability and strong communication skills. To be an ideal candidate you should be able to work autonomously and remain calm under pressure. Essential duties include but are not limited to:

Job responsibilities include but are not limited to:

• Maintain inspector certification database by reviewing websites weekly for certification renewals. Also report on upcoming expiring certifications
• Track and report weekly on union employee QA audit progress, safety training completion, harassment prevention completion, and other items as required by leadership team.
• Report weekly progress on Frontline training initiatives
• Email inspectors regarding certification renewals
• Work with Field Supervisor to prepare safety training PowerPoint slide decks
• Record and publish minutes from monthly Safety Meetings
• Create, update and maintain inspector safety and ID cards
• Update and maintain monthly inspector apprentice hours reports
• Assign training to those that did not attend required safety meetings
• Create and maintain “Wednesday Metrics” report weekly for San Ramon Ops Team
  • Send Frontline, Core Health, Mineral reports, QA/Harness audits, Feedback comments, and expiring certs reports to managers of each division
• Prepare personnel forms relating to hiring and termination of union employees
• Coordinate orientation and onboarding sessions for new employees ensuring that all necessary paperwork is complete on their first day including union forms and appropriate handbooks
• Create training accounts and provide log in instructions to employees
• Assist with Dispatch when needed
• Other duties as assigned

Other miscellaneous qualities:

• Coordinate issuing birthday and anniversary cards
• Assist in planning and execution of social events including “All-Hands” Meetings

Compensation:

$25.00 - $28.00 hourly

The expected salary range for the position is displayed in accordance with the state’s law. Final agreed upon compensation is based upon individual qualifications and experience.

CEL EEOC Statement

CEL is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. CEL makes hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO Policy https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf