Coordinator, Corporate Events

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Job Description

Role Purpose

The Corporate Events Coordinator will have a strong focus on VIP hospitality and working with clients and c-suite executives. This role is responsible for supporting the corporate events team in planning client and internal events. Events can range from an intimate dinner to a large-scale program.

Job Duties

• Administrative Duties
  • Perform administrative duties for SVP, including managing calendar, arranging travel, and clearing p-card
  • Track extensive list of domestic and international shipments for events, as well as liaise with FedEx to troubleshoot issues with deliveries
  • Set up new vendors in company’s financial database and submit invoices for wire/check payments

• Team Support
  • Manage department’s events calendar and team’s travel schedules/PTO
  • Restock office supplies when running low, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc.
  • Assist with onboarding new team members: setting them up with the proper equipment, providing access to all necessary NBCU portals and websites
  • Oversee team’s p-card for event air travel, and review and approve all team members’ individual p-card charges
  • Train and help mentor the Corporate Events Page
  • Help team ship necessary items and supplies for upcoming events, and unpack upon return
  • Manage use of iPads / iPods for events and keep Spotify playlists up to date
  • Organize and maintain department closets in the office
• Event Prep
  • Act as additional on-site assistance for local events, and eventually other locations outside of NYC
  • Act as the guest communication liaison with event attendees: coordinating travel arrangements, answering questions, troubleshooting issues with event registration
  • Assist team with research for upcoming events: venues, hotels, activities, transportation companies, merchandise, etc.
  • Manage event invitation and RSVP process, as well as maintain guest lists, for multiple events

Qualifications

Basic Requirements

• Bachelor’s degree or related work experience

Desired Characteristics

• Strong verbal and written communication
• Proactive, solutions-oriented, and detail-oriented
• Ability to handle multiple projects simultaneously under tight deadlines
• Reliable and flexible team player
• Stays updated on current trends for premiums, restaurants, etc.

Additional Requirements

• Must be willing to work in New York, NY
• Must be willing to travel
• Proficient in Outlook, Excel, PowerPoint and registration platforms
• Experience booking both hybrid and virtual meetings on Microsoft Teams
• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000-$60,000

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for