Executive Assistant

Company Description

The Communications Systems Division of Bosch Security Systems is headquartered in Burnsville, Minnesota. Our product segments include Critical Communications Systems, Pro Sound, and Public Address & Conferencing.  With our premium brands: Bosch, Dynacord, Electro-Voice, RTS and Telex, we provide solutions that reflect our brand values for audio quality, and innovation. The company’s broad portfolio of products and systems are used by government agencies, hospitals, critical infrastructure facilities, broadcast TV stations, cable head end stations, electronic media campuses, mobile sports production truck companies and in many other commercial and industrial environments throughout the country.

Job Description

Are you an organized, proactive, and self-directed administrative professional looking for a new opportunity? The Building Technologies Communications Systems leadership team is seeking Executive Assistant to provide administrative and project support in our Burnsville headquarters location!  Job Responsibilities include the following:

• Support leadership team with the following:
  • Email and calendar maintenance.  Takes a proactive approach to identifying, prioritizing and resolving scheduling conflicts.
  • Monthly expense report management and reconciliation of credit card statements.
  • Manage domestic and international travel arrangements.
  • Provide support with professional correspondence, PowerPoint presentations and reporting as requested.
  • Interface with other Executive Assistants (locally and internationally) to clarify, support, and expedite requests.
• Manage meetings and events for the business to include the following:
  • Coordinate meeting arrangements for all, key, on-site and off-site meetings (conference rooms, catering, hotel arrangements, conference calls, etc.).
  • Proactively initiates and organizes meeting agendas. Updates OPL as needed.
  • Participate in select meetings; records meeting minutes and action items and follows up as required.
  • Manage own purchasing card and submits monthly summary for catering and events.
• Manage and coordinate operational tasks to include the following:
  • Own and manage both global and local distribution lists for business within Outlook.
  • Edit owner for Bosch Global Network (intranet) pages relating to the business unit.
  • Own Teams channels for dissemination of slide decks, other business-related materials
  • Create and maintain organizational charts for business (PowerPoint).
  • Support special projects as requested.
  • Partner with other assistants to ensure efficiency and back up arrangement.

Qualifications

• An Associate degree in related field or advanced business courses required.
• A Bachelor’s degree in Business, International Affairs, or Communications is preferred.
• Minimum of 3-5 years experience in an administrative role in a business environment.
• 5-10 years of experience in an administrative role supporting executive management is preferred.
• Experience with MS Teams is desirable.
• Must have advanced skills with diverse software packages including MS Office Suite, specifically Microsoft Word, Excel, PowerPoint and Outlook.
• Must have an excellent understanding of general office practices.
• Ability to project manage is required, along with excellent oral and written communication skills.
• Must maintain a high level of confidentiality with sensitive information.
• Ability to interact professionally with all levels of the organization.
• Ability to work in a fast-paced team environment with minimal supervision, and solid analytical skills are essential.

Additional Information

• All your information will be kept confidential according to EEO guidelines.
• We take pride in our commitment to safety, and we are proud to be an MNSTAR certified site.
• By choice, we are committed to a diverse workforce - EOE/Protected Veteran/Disabled.
• BOSCH is a proud supporter of STEM (Science, Technology, Engineering & Mathematics) Initiatives: FIRST Robotics (For Inspiration and Recognition of Science and Technology) & AWIM (A World In Motion)
• Indefinite U.S. work authorized individuals only. Future sponsorship for work authorization is not available.