Assistant Manager Parts & Inventory

Overview

Under the direction of the Manager – Procurement Parts, the Assistant Manager-Procurement Parts supervises staff and oversees daily inventory operations, ensuring accurate physical inventory of multiple locations, policy alignment, and system integrity. This role supports procurement, vendor coordination, and process improvements, while maintaining oversight over day-to-day activities. Key responsibilities include training staff, monitoring performance, ensuring compliance, developing procedures, collaborating, and communicating with senior managers.

Essential Duties

• Oversee daily operations and processes and manage related risks.  Ensure compliance with agency policies and procedures.  Assist with creating, documenting, and implementing standard operating procedures and internal controls. Oversee perpetual cycle counts being conducted by the team. 
• Supervise and inspire staff, prioritizing and assigning work.  Set goals and evaluate performance, providing timely and appropriate feedback, coaching, and recognition.  Make hiring, termination, and disciplinary recommendations.  Train staff and offer professional development opportunities.  Promote diversity, equity, and inclusion in all staff programs and activities.
• Collaborate with administrative staff to manage procurement documents and warranty-related activities.  Provide training and guidance to team members on parts procurement and inventory maintenance.
• Oversee complex purchase orders based on transit-specific requirements and procurement guidelines.  Administer complex vendor and supplier contracts and agreements.  Monitor the performance of vendors and suppliers. 
• In collaboration with the Manager or Director, implement lean methodologies to streamline processes, reduce waste, and improve overall efficiency in procurement and inventory management.  Ensure seamless integration of administrative processes with procurement and inventory management activities, contributing to the overall efficiency and effectiveness of the division. 
• Coordinate with department stakeholders to determine operational needs.  Evaluate materials and supplies requirements to maintain adequate supply for ongoing operations. 
• Research industry best practices, emerging technologies, and regulatory changes through continuous education and professional development opportunities.  Make recommendations for changes in policies and practices.
• Perform other duties of a similar nature or level.

Requirements

Minimum Qualifications

• 4 years of experience in procurement, inventory management, and/or vendor contract administration.  A bachelor’s degree in business administration, procurement, public administration, economics, or a related field may substitute for 3 years of experience.  A related professional certification may substitute for 2 years of experience.
• 3 years of experience leading teams, supervising, or managing others.
• 3 years of experience with automated purchasing and inventory systems.

 

An equivalent combination of education and experience to successfully perform the job duties is also accepted.

 

Knowledge Requirements

• Supervisory and management best practices.
• Public procurement practices and regulations.
• Contract negotiation, management, and administration.

 

Skill Requirements

• Fostering an inclusive workplace by upholding Community Transit’s core values in support of the organization’s vision and mission.  Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals.  Demonstrating courtesy, sensitivity, and respect in all interactions.
• Professional experience with PC-based software such as MS Office, email, and scheduling applications.
• Ability to think critically, identify strengths and weaknesses and alternate solutions, conclusions, or approaches to problems.
• Providing training and instruction to adult learners and professionals.
• Ability to negotiate and influence others to achieve business goals and core values.
• Technical writing for complex specifications, contract documents, briefings, and reports.
• Establishing and maintaining effective interpersonal relationships with coworkers, supervisor, the public, and others.
• Ability to quickly learn new technology platforms and embrace continuous learning.
• Managing multiple tasks simultaneously and effectively and adjusting to changing priorities.

Preferred Knowledge and Skills

• Transit industry or public sector experience.
• Experience using ERP systems such as PeopleSoft.
• Experience using Trapeze Enterprise A