Senior Administrative Assistant

Compensation:

$18.87-$23.58

Compensation Type:

Hourly

Employment Type:

Regular

Scheduled Weekly Hours:

40

Grade:

NE09

Department:

Administrative Operations

Position Summary

Provides administrative and clerical support for assigned college operations. Must be committed to serving a diverse college community. Actively participates in and contributes to continuous quality improvement.

Duties & Responsibilities

• Prepares, processes and tracks financial, personnel, and program and/or departmental documents and transactions.
• Prepares, processes, and tracks department procurement needs and processes invoices.
• Assists in tracking assigned budgets; prepares budget related documents as needed.
• Prepares and maintains a variety of correspondence, documents, and reports, some being highly confidential.
• Utilizes Workday and other college software tools to complete tasks.
• Participates in the planning and coordination of program/departmental events and activities.
• Researches and prepares a variety of reports and spreadsheets.
• Maintains program/department records, including contracts, financial records and any other records requiring retention.
• Provides assistance to students, faculty staff and guests.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Makes travel arrangements for department personnel.
• Maintains office supply inventory; reorders as needed.
• Updates handbooks and policy documents; maintains and updates procedure manual.
• Makes appointments and manages calendars.
• Prepares work orders for maintenance and repair needs.
• Performs related duties as assigned.

Knowledge, Skills and Abilities

•          Knowledge of modern office practices and procedures.

•          Knowledge of college policies and procedures.

•          Knowledge of computers and job-related software programs.

•          Knowledge of the use of a variety of office equipment.

•          Knowledge of planning and scheduling techniques.

•          Knowledge of word processing, spreadsheet, database and calendar software.

•          Skilled in decision making and problem solving.

•          Skilled in the maintenance of files and records.

•          Skilled in the researching, compiling and preparing reports.

•          Skilled in oral and written communication.

•          Skilled in interpersonal relations.

•          Ability to provide quality customer service.

•          Ability to prioritize a variety of tasks.

•          Ability to organize resources and establish priorities.

•          Ability to work independently and as a team member.

•          Ability to maintain confidentiality, including the ability to recognize situations in which confidentiality is required.

Work Hours

• 8 am to 5 pm Monday – Friday. Hybrid.

Physical Demands

• The work is typically performed while sitting at a desk or table. The employee occasionally lifts light and heavy objects up to 25 lbs.
• The work is typically performed in an office.

Instructions to Applicants:

Please add the following documents to your application in the "Resume Drop Box" section of your application:

• Resume
• Cover Letter
• Unofficial Transcripts (Official transcripts will be required upon hire if applicable.)

Best Consideration Date: [05/04/2025]

Minimum Qualifications:

Minimum Qualifications:

• Associate’s Degree in business, office administration or a related field.
• One (1) year experience in office management or a related field. 
• Equivalent related experience may be substituted for education on a year for year basis

Preferred Qualifications:

 •         Experience working with Workday or similar ERP to process procurement, hiring or other business processes.

•          Bilingual (English/Spanish).

Additional Comments to Applicants:

Applications are disqualified in the first level of review if t