Senior Associate Director, Student Life Projects and Events

Department

Booth MBA: Student Life 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Senior Associate Director of Operations and Events will be responsible for overseeing and managing the day-to-day operations of the Student Life team while leading the planning, implementation, and management of community-wide programming. Manages all components and implementation of Convocation activities across all Chicago Booth programs. Coordinates Student Life events, including but not limited to, Convocation, Treks/Trips, Orientation, Distinguished Speaker Series, and Celebration.

Responsibilities

• Leads and oversees the coordination of all Student Life events, including but not limited to Convocation, Celebration, Orientation, Treks/Trips, Student Co-Chair Trainings and Celebrations, Distinguished Speaker Series, and more. Develops event analytics to gauge success, researches applicable event venues, negotiates vendor relationships and contracts as needed, and works with broader team to guide on best practices and effectiveness of all programming.
• Manages and leads all graduation related activities, including regularly communicating with University Events team and coordinating with other Booth offices on all event details. Manages all vendor relationships and contracts for ceremonies including payments. Schedules and composes regular communications with graduating students from all populations, including Full-Time MBA, Evening/Weekend MBA, Executive MBA, Specialized Masters, and PhD students.
• Collaborates with other areas of Student Life to assist with programming for Booth Wellness, International Programs, and Joint Degree Programs.
• Supervises the Associate Director of Events and Project Assistant III; works with both roles to ensure office suite is supported and front desk is staffed.
• Reviews and executes all contracts under $10,000 related to student groups and Student Life events. Works closely with Accounting and Budgeting to execute and cover contracts related to Full-Time, Evening and Weekend, XP, and Specialized Master student events.
• Advises and manages student group cohorts; advises on planning and executing their events and socials, manages their financial accounts including processing reimbursements and refunds, ensures cohorts follow University student group policies.
• Directs manager of Student Life budget account and works closely with Senior Assistant Director on other budget accounts, such as Convocation and Orientation.
• Submits payment requests, purchase orders, reimbursement requests, internal billing, and other payment needs in the University’s Oracle FST system. Serves as back up to Senior Assistant Director for all payment needs.
• Monitors and updates Student Life websites and social media pages and helps larger Student Life team to craft marketing messages and communications strategy.
• Manages student activities calendar as well as maintains the student group management system.
• Develops surveys and event analytics to assess office and event success.
• Assists with staffing even