Scheduled Hours

40

Position Summary

Position provides administrative support to the Spencer T. and Ann W. Olin Distinguished Professor. Hybrid schedule possible.

Job Description

Primary Duties & Responsibilities:

• Plans, prepares and arranges schedules, travel, calendar events/meeting and agendas, Zoom and Team meetings, as well as internal and external communications. Ensures all confidential administrative and correspondence files are maintained and available as needed.

• Responds to inquiries within scope of responsibility using discretion and independent judgment to solve problems and resolve issues. Provide information and answer both internal and external inquiries about assigned processes and projects.

• Prepares meeting agendas for internal and external communications.

• Carry out logistics for meetings and committees, including scheduling, arranging location, taking minutes, sending zoom invites if virtual and other meeting details. Communicate with attendees regarding logistics and other meeting details.

• Prepares presentations and reports using software including Microsoft Word, Excel and PowerPoint, with an emphasis on preparing PowerPoint. Distributes and files reports, memos, invoices, etc. as appropriate.

• Manages communications, places phone calls, simple on-line research, collection of data, correspondence preparation, and assists with projects and preparation.

• Special projects as assigned.

 

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

No specific work experience is required for this position.

Skills:

Microsoft Office, Typing, Word Proccessing

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Associate degree, Bachelor's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

Providing Support To Executive Level Personnel (5 Years)

Skills:

Accounting, Answering Telephones, Bookkeeping, Confidentiality, Customer Approach, Customer Service, Deadline Management, English Grammar, High Reliability, Interpersonal Communication, Multitasking, Organizing, Professional Etiquette, Spelling, Stress Management

Grade

G10-H

Salary Range

$25.47 - $39.49 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

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