Administrative Coordinator

Department Overview

The duties of this position are in support of the mission, goals and objectives of the graduate medical education programs of the Department of Diagnostic Radiology. The position will support the program activities of the ACGME Diagnostic Radiology residency, IR-DR Integrated Residency, Neuroradiology and Pediatric Imaging programs and will include program and departmental correspondence, recruitment, on-boarding activities, calendar and meeting scheduling, event coordination, trainee support, and other duties as assigned to support the program infrastructure.

Pay Range: $28.25 - $38.19 per hour

Function/Duties of Position

ACGME Neuroradiology Fellowship/Section Support and Coordination

• Provide confidential office support and coordination of various tasks for the section and the associated faculty. This coordination consists of being a representative of said faculty to the patient and public which includes being the first line of contact and communication link for the majority of incoming correspondence. Coordinate day-to-day activities for section chiefs, advise of commitments, obligations and/or conflicts.
• Assemble, edit and assist with a variety of documents, many sensitive and confidential in nature, including meeting agendas, minutes, proposals, and disciplinary actions. Answer phones, responding to and distribute mail, filing, schedule meetings, maintain calendars, transcribe dictations, assist with editing manuscripts, guest editor articles and book chapters, make travel arrangements, maintain reading room and offices, and prepare reimbursement requests.
• Coordinates application and interview process for prospective fellows by providing interviewee with information about travel, accommodations, and interview schedule, planning and organizing agenda for each interview, distributing copies of each file to faculty, fellows, and other interviewers, facilitating interviews, maintaining database and files of all applicants interviewed, coordinating meeting of faculty and fellows to discuss and rank applicants. Supports and coordinates current fellows including creating, organizing, and maintaining individual fellow files, assist fellows with any questions regarding policies on vacation, benefits, making travel arrangements, and requesting reimbursements.

ACGME Pediatric Imaging Fellowship/Section Support and Coordination

• Provide confidential office support and coordination of various tasks for the section and the associated faculty. This coordination consists of being a representative of said faculty to the patient and public which includes being the first line of contact and communication link for the majority of incoming correspondence. Coordinate day-to-day activities for section chiefs, advise of commitments, obligations and/or conflicts.
• Assemble, edit and assist with a variety of documents, many sensitive and confidential in nature, including meeting agendas, minutes, proposals, and disciplinary actions. Answer phones, responding to and distribute mail, filing, schedule meetings, maintain calendars, transcribe dictations, assist with editing manuscripts, guest editor articles and book chapters, make travel arrangements, maintain reading room and offices, and prepare reimbursement requests.
• Coordinates application and interview process for prospective fellows by providing interviewee with information about travel, accommodations, and interview schedule, planning and organizing agenda for each interview, distributing copies of each file to faculty, fellows, and other interviewers, facilitating interviews, maintaining database and files of all applicants interviewed, coordinating meeting of faculty and fellows to discuss and rank applicants. Supports and coordinates current fellows including creating, organizing, and maintaining individual fellow files, assist fellows with any questions regarding policies on vacation, benefits, making travel arrangements, and requesting reimbursements.

ACGME Diagnostic Radiology Residency Programmatic Support:

• Provide confidential support to faculty and residents in the Diagnostic Radiology Residency program. Coordinating schedules, internal and external meetings, data collection; ensure compliance with accreditation standards; and perform other administrative duties as needed. Serve as a liaison with the OHSU GME office for policy and procedure updates and stay current on ACGME programmatic requirements for documentation and program operations.

Information Assistance:

• Respond to all inquiries and requests for information via mail, phone, and email as the first point of contact for radiology graduate medical education programs. Support administrative team members during orientation and when comp