Director of Administrative Operations

Job Posting Title:

Director of Administrative Operations

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Hiring Department:

College of Liberal Arts

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Liberal Arts Instructional Technology Services (laits.utexas.edu/services/) is a unique service department dedicated to creating, maintaining, promoting, and supporting technology support throughout the College of Liberal Arts at The University of Texas at Austin. This includes leading-edge classroom technology, online and hybrid courses and tools, media production, digital audio and video support, computers, websites, networks and servers, academic computing resources, new construction and renovation projects, and other technologies both old and new.

UT Austin offers a competitive benefits package (https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards) that includes: 

• 100% employer-paid basic medical coverage for employee 
• Optional medical insurance for employee’s dependents - up to 50% employer-paid 
• Optional dental, vision, and term life insurance for employees and dependents 
• Paid holiday time off each year; state legislature determines the number of holidays 
• 12 days of paid vacation time off per year for new employees 
• 12 days of paid sick leave per year 
• Employer contribution to Teacher Retirement System (TRS) 
• Staff Tuition Assistance Program 
• Access to Recreation & Health Facilities

For more information about the College of Liberal Arts, please visit: https://liberalarts.utexas.edu/

Purpose

This position directs and manages all administrative operations for Liberal Arts Instructional Technology Services (LAITS) with its combined two hundred salaried and hourly employees. As senior management, this position works closely with six other directors in supporting their respective teams and the Associate Dean of Instructional Technology and Facilities.

Responsibilities

• Collaborate proactively with LAITS associate dean and directors to establish clear organizational goals and priorities across the organization, fostering cohesion and ensuring operational success.
• Direct and manage all administrative operations for Liberal Arts ITS. Duties include, but are not limited to: payroll, human resources, employment recruitment, purchasing; payment vouchering, budgeting, account reconciliation, financial reporting; inventory management, building management, contract writing and management.
• Service center management.
• Oversee and coordinate the financial activity generated by campus MOUs and SLAs for services provided by LAITS to external clients including Office of the Executive Vice President & Provost (EVPP) and others.
• Direct, manage, and supervise the LAITS Administrative Team.
• Manage special projects and other duties as assigned.

Required Qualifications

• Bachelor’s degree and five years of demonstrated effective experience in program management, administrative management, and/or financial management within an academic environment.
• Ability to work with precision and attention to detail on multiple projects concurrently, under pressure of rigid overlapping deadlines and time limitations in a fast-paced environment. Demonstrated strong organizational skills.
• Utilize excellent written and verbal communication skills to communicate professionally and collaborate effectively with leadership, faculty, staff, and student staff to resolve complex issues. 
• Build and maintain strong relationships with customer liaisons and leadership in units supported by LAITS.
• Demonstrated financial and budgeting experience.  High level of competence with use of related software and tools for analysis and reporting.
• Demonstrated background and knowledge of HR policies, tools, and practices supporting