ADMINISTRATIVE ASSISTANT

Job Requisition ID: 48328 
Closing Date: 09/23/2025
​Agency: Department of Commerce and Economic Opportunity
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None
Salary: Anticipated Starting Salary $6,242 monthly; Full Range $6,242 - $9,021 monthly
Job Type: Salaried
Category: Full Time 
County: Cook
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Commerce and Economic Opportunity, Office of Trade and Investment, is seeking to hire an Administrative Assistant II. This position will serve as the administrative assistant to the Deputy Director of the Illinois Office of Trade and Investment, working closely with other team members in an administrative capacity. As a key team member, the Administrative Assistant II will support the Deputy Director in all office administrative functions, contributing to efforts that ensure the office is organized, coordinated, and provides resources to enable staff to be highly productive. The Illinois Office of Trade and Investment is charged with promoting Illinois internationally as a place to expand one’s business, providing export assistance, and facilitating bilateral engagement with foreign governments. Illinois is a top exporting state, and as such, also provides financial resources to exporting companies through the ISTEP program. We invite qualified candidates to apply for this high-energy, exciting, and fulfilling position!

Essential Functions

• Under general direction, serves as confidential assistant to the Deputy Director of the Office of Trade and Investment and performs a variety of administrative functions relating to the operation and activities of the office.
• Directs and coordinates with Office staff in the implementation of programmatic reports and studies regarding international programs and operations.
• Provides strategic oversight and operational support to staff in the execution of their assigned responsibilities.
• Serves as a liaison to the department’s human resources office and coordinates office timekeeping and inventory control.
• Acts as a liaison for the Office of Trade and Investment and other agencies and organizations, i.e., state, federal, local and private sector, regarding international programs and policies.
• Attends meetings for the Deputy Director.
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires the knowledge, skill and mental development equivalent to completion of four (4) years of college with courses in public or business administration.
• Requires two (2) years of progressively respon