Project Coordinator

Work With The Best

We are building the premier outdoor living company in the country by creating a “family of family companies” across the nation. Now you can build your landscaping career with the best, working in one of our many company locations nationwide.  Learn from the top experts in the field and work on some of the country’s largest and most complex landscape projects.  Take advantage of opportunities to share and exchange best practices across our network.  The opportunities are endless.

Position Overview

Rocky Mountain Custom Landscape is seeking organized, detail-oriented, and experienced individuals to join our team as Project Coordinators. The Project Coordinator supports and manages the detailed daily Aspire management to keep construction projects on schedule, on budget and accurately reported. Assists with estimating input and pricing required for implementation after the project has been awarded in Aspire. Will support Project Managers in all administrative aspects of the construction process in Aspire.

Responsibilities:

Project Management Support

· Keep project documents organized, correct and complete in Aspire; distribute documentation as needed to the field in digital formats

· Read plans and become familiar with project contract documents, plans, details, and specifications

· Assist in purchase receipts in the system

· Compile, submit, and track submittals and other record documents

· Assist the project manager with earned revenue tracking and work ticket management

· Assist in updating project schedules in Aspire

· Communicate verbally and via email with project managers and general contractors, sub-contractors and vendors regarding pricing, submittals, and other related business.

· Assist with the review of timekeeping for project staff and accurate job costing

· Safety reporting

· Other documentation as required

Accounting Support

· Works with Project Manager to ensure good decisions for the company and project during purchasing and inventory management

· Addresses scheduling of equipment and labor

· Manages purchase receipt and aligns with estimating by work ticket

· Act as the intermediary between accounting and operations on reporting and tracking active projects

· Accurately measures and reports earned revenue according to project activities

· Measures over/under figures on the project and oversees reporting

· Advised project managers on improving margins

· Understands contract documents and identifies gaps in the systems

Exeprience:

• Associate or bachelor’s degree in Construction Science, Landscape Management, Accounting or related field, preferred
• Previous experience with Viewpoint or other construction related systems (Required)
• Valid Driver’s License in good standing (Required)
• Intermediate proficiency with Microsoft Excel, Word, and Outlook
• Strong communication, multi-tasking, and organization skills
• Proven experience in providing high quality customer service

Qualifications:

· A Self-Starter - You roll-up your sleeves and figure things out. You present solutions, rather than just raising problems. No matter the challenge, you're scrappy enough to come up with an answer.

· Detail-Oriented – You believe that the devil is in the details and are attentive to accuracy in your work

· Organized – possess the ability to handle multiple priorities at once and keep others organized and on track

· A Strong Communicator – You clearly and confidently articulate your idea and can relay communications in an efficient and effective manner, no matter the mode of communication

· Efficient – You thrive on getting things done quickly and effectively

· Independent – You can work with a team, but also on your own. You are comfortable with tackling daily tasks with minimal supervision.

· Problem Solver – You are motivated to solve problems and puzzles that stump most people. You take gratification in getting there first.

The Perks 

• 401(k) plan with company match  

• Medical insurance  

• Dental insurance  

• Vision insurance  

• FSA/HSA  

• PerkSpot  

• Long-Term Disability and Life Insurance  

• Paid time Off  

• Tuition Reimbursement (after one year of service)