Contract Coordinator

Job Posting Title:

Contract Coordinator

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Hiring Department:

Parking and Transportation Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

UT Parking and Transportation Services is responsible for the management of over 17,000 parking spaces on campus, including 12 parking garages and more than 50 surface parking lots. Our operations include the distribution and regulation of daily, permitted, and event parking, as well as the maintenance of parking lots and garages. We also provide assistance to those parked on or traveling through campus. This assistance includes jump-starts and opening vehicles for those locked out.

For more information on UT Parking and Transportation Services, please visit: https://parking.utexas.edu/about

Your skills will make a difference. 

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of FAS staff, thereby enhancing the student experience. If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: 

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) 
• Voluntary Vision, Dental, Life, and Disability insurance options 
• Generous paid vacation, sick time, and holidays 
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds 
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) 
• Flexible spending account options for medical and childcare expenses 
• Robust free training access through LinkedIn Learning plus professional conference opportunities 
• Expansive employee discount program including athletic tickets 
• Free access to UT Austin's libraries and museums with staff ID card 
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card 

For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . 

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

To support our growing operation by drafting, coordinating, and managing a variety of contractual agreements including pre and post award submission.

Responsibilities

• Support departmental leadership at each stage of pre and post award submissions.
• Develop, recommend and assist in implementing procedures, goals, and objectives related to procurement and contract administration.
• Plan and participate in the procurement and contract administration activities including bid solicitation and the development and management of contracts.
• Provide support in the development of solicitations, drafting and negotiations of contracts for services/products.
• Coordinate major purchases/contracts requiring formal and informal bidding and administration of contracts.
• Assist in the preparation of formal bid specifications RFPs, RFQs, RFIs.
• Assist administrative staff with other duties. Required to work football.

Required Qualifications

Bachelor's degree with 2 years of experience in government procurement services including preparation and processing of bid specifications, contract writing, and contract administration. Demonstrated ability to work as a member of a team in a high-volume office with multiple deadlines. Excellent oral and written communication skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in business administration or public administration. At least 5 years of experience in government procurement services.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provi