Supervising Civil Case Manager (Court Administrative Officer V) - Court of Common Pleas, Trial Division - Civil

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting into the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Job Description

Position Summary

This is supervisory work leading the operations of a major court function supporting the judiciary of the Philadelphia Court of Common Pleas. Work involves supervision of staff including civil case managers and administrative staff, conducting civil case management conferences, maintaining accurate records and reports for Judicial Team Leaders and other judges assigned to the Trial Division – Civil, conducting pre-trial and case management conferences in specialized programs including, but not limited to Landlord-Tenant Appeals and City of Philadelphia Code Enforcement cases.  Work is performed under the supervision of the Deputy Court Administrator, and Director of the Complex Litigation Center.

Pursuant to the Supreme Court's Per Curiam Order dated December 29, 2015, an attorney employed in the Unified Judicial System shall be prohibited from appearing as counsel in the division/section of the court in which the attorney is employed. 

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position.  These are not to be construed as exclusive or

all-inclusive.  Other duties may be required and assigned.

• Schedule case management and Court events, including Hearings, Settlement Conferences, Pre-Trial Conferences and Trial.
• Conduct case management conferences in civil cases in major programs using Zoom to confirm track assignments, issue case management orders, identify approximate preliminary value of a claim, identify existing or potential impediments to attaining disposition within stated time frames, and attempt to attain amicable resolution of case.
• Conduct settlement and pre-trial conferences as needed.
• Coordinate case processing activities with other court employees and offices within the District to ensure timely and proper processing of all case-related matters.
• Respond to inquiries by attorneys and unrepresented parties regarding local Court procedures and facilitate compliance with procedural requirements. 
• Inform the Bar on local court procedures and protocols.
• Promote efficient case management through professionalism and understanding of the role of the Court.
• Complete administrative tasks associated with assigned caseload.
• Establish and maintain effective working relationships with employees, members of the judiciary, court and departmental administrators, and diverse court clientele and members of the public.
• Conduct case management conferences for