Executive Assistant - University Personnel

Job Summary

This position provides comprehensive administrative, technical, and analytical support for a variety of University Personnel programs. The incumbent provides leadership, planning, administration, and supervision of budget and accounting, procurement, and communications and marketing.

Department Summary

University Personnel is comprised of the offices of Academic Personnel, Human Resources, and Civil Rights and Compliance. HR and AP provide leadership and support for 3000+ faculty, staff and management employees in organizational development and effectiveness, position management and classification, recruitment and selection, employment, compensation, personnel policies and records, professional development, employee relations, labor relations/collective bargaining, performance management, succession planning, workplace violence prevention, and employee recognition programs. HR also manages comprehensive and integrated benefits administration, disability leave, fee waiver, employment verification, HR information systems (HRIS), and employee information security. Civil Rights and Compliance is responsible for the implementation, coordination and oversight to all campus divisions and programs regarding compliance with all applicable federal and state laws, regulations, and CSU policies related to civil rights and nondiscrimination policies (e.g., Title IX, Title VI, Title VII, ADA/504, VAWA, Clery, CA FEHA, and NCAA/conference rules).

Key Qualifications

1. Ability to understand, analyze and apply personnel policies, collective bargaining regulations, state and federal laws, rules, standards, procedures, and policies pertinent to the professional operations of a human resources office.

2. General knowledge of human resources policies, guidelines, and practices of a large institutional or business entity.

3. Experience in general administrative procedures such as research, analysis, and personnel administration.

4. Working knowledge of budget planning, financial management and related policies and practices.

5. Working knowledge of spreadsheet applications and knowledge of algebraic computations.

Education and Experience

• Equivalent to graduation from a four-year college or university and three (3) years of progressively responsible administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $73,500 - $95,000 annually

Classification Range: $53,568 - $128,268 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

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