Executive Administrative Assistant

Grow with us

Ericsson Enterprise Wireless Solutions Inc. does not sponsor U.S work authorizations for this job position including U.S. immigration filings for initial and/or change of employer paperwork for H-1’s, H-1B1’s, E-3’s, O-1’s, and TN’s. Ericsson also does not hire F-1’s working on CPT or EAD for this position.

Note: This role is a hybrid position with the expectation to work onsite (3) three days a week in the Ericsson office located in Santa Clara, CA.  Relocation is not offered for this position.

About Ericsson Enterprise Wireless Solutions:
Ericsson has a vision to lead in the emerging Enterprise 5G networking and security markets and establish 5G as a communication platform via global network APIs. Business Area Enterprise Wireless Solutions (BEWS) plays a fundamental role in achieving this goal by building a differentiated enterprise networking and security product portfolio and by scaling a global multi-channel go-to-market.   Leveraging Ericsson’s proven leadership in cellular, our long-term goal is to become the default choice and trusted partner for any organization’s wireless network infrastructure – with cellular as the entry point and zero trust security as a norm. 

About this opportunity
Join our Ericsson Enterprise Wireless Solutions team as the Executive Assistant supporting the Head of Product & Engineering for Ericsson Enterprise Wireless Solutions (BEWS). This role requires a proactive and organized professional with strong attention to detail, solid communication skills, and experience managing travel logistics and executive calendars. The ideal candidate works well in a fast-paced environment, handles competing priorities effectively, and manages sensitive information with discretion.

What you will do

• Calendar and Schedule Management: manage and maintain the executive's calendar, ensuring schedules reflect business priorities and upcoming commitments are well-prepared for.
• Meeting Coordination: prepare agendas, manage meeting logistics, take notes, track follow-up action items to ensure productive and efficient meetings.
• Travel Management: coordinate domestic and international travel arrangements, including itineraries, logistics, and necessary travel documentation. Attention to detail is essential.
• Expense Management: process and manage travel expenses and reimbursements accurately and in a timely manner.
  Communication Support: serve as a point of contact between the executive and internal/external stakeholders, managing correspondence professionally and ensuring timely responses.
• Information Organization: gather and consolidate information into clear summaries to support the executive's preparation for meetings and decision-making.
• Relationship Management: build and maintain productive working relationships with internal teams and external contacts to facilitate smooth communication and collaboration.
• Confidentiality: handle sensitive information with discretion and professionalism.
• Ad Hoc Projects: support special projects and tasks as assigned, demonstrating initiative and the ability to work independently.

Location: Santa Clara, California.  No relocation or sponsorship is offered for this role.

The skills you bring

• At least 7 years of experience providing administrative support to senior and C-level executives.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities effectively.
• Experience coordinating domestic and international travel arrangements.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint) –proficiency with CoPilot preferred.
  Strong written and verbal communication skills with a professional and service-oriented approach.
• Ability to anticipate needs and act proactively with minimal supervision.
• Comfortable working in a fast-paced environment where priorities can shift quickly.
• High attention to detail in scheduling, documentation, and travel coordination.
• Ability to manage tasks across multiple time zones.
• Demonstrated integrity and discretion when handling confidential information.
• Experience in the technology industry a plus.