Assistant Director for Business Affairs

Job Posting Title:

Assistant Director for Business Affairs

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Hiring Department:

Lyndon B Johnson School of Public Affairs

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

The Assistant Director for Business Affairs provides financial and business support to the LBJ School of Public Affairs. This position delivers relevant, timely, and reliable analytical information and management reports. The incumbent will help drive informed, fact-based business decisions and support exceptional financial management and business/administrative operations in a leading school.

Responsibilities

Financial Management 

• Oversee account structure including unit codes, subunit codes, and accounts ensuring accounts are requested and inactivated in a timely manner. Monitor account balances and process funding transfers.

• Coordinate the annual budget process including preparation of budget workbooks and budget update documents. Prepare/monitor instructional and fellowship budgets.

• Prepare models, forecasts, and financial projections. Prepare recurring and ad hoc reports such as budget to actual and outlook reports including reserves, risks, and opportunities.

• Conduct required monthly reconciliations. Process corrections as needed. Assist management in analyzing and resolving financial issues. Draft annual subcertifications.

• Track financial and non-financial commitments.

• Support efforts to ensure sound financial planning, budgeting, and account management processes are in place for all units and in compliance with UT processes and procedures. Assist with management and monitoring of internal controls.

Research Administration

• Ensure high quality, responsive research administration services to faculty and ensure adherence to service level expectations. Implement best business practices, streamlining where possible. Collaborate with the BAS Manager as needed on post-award business processes.

• Supervise school-level research administration staff. Collaborate with center staff to ensure consistent practices and training.

• Monitor compliance with relevant policies and procedures.

• For designated projects: Assist PIs with research proposal preparation and submission and award set up. Liaise with UT OSP, external agencies, and sub-awardees as needed. Manage post-award activities such as expense monitoring, effort certification, MOU/DUA/NDA compliance, budget adjustments, etc.

Reporting

• Coordinate the development and distribution of reports for financial and non-financial data. Collaborate with university offices on the development of reports to meet school need. Develop reports in Tableau, Excel, or other BI tools to meet school needs. Provide insightful analysis of trends.

• Prepare responses for recurring and ad hoc surveys using a variety of university data.

• Develop systems and processes to track information and ensure a high degree of data integrity.

Business Operations

• Provide high quality, expert support to a range of business operations and projects across the CBO portfolio and school as assigned. Complete projects, processes, and tasks in the assigned areas.

• Assist in resolving issues that serve as barriers to business functions operating at maximum efficiency and effectiveness by conducting research, assessing, providing advice related to, and if appropriate, recommend solutions or resolving.

• Support a culture of continuous improvement, effective training, and organizational excellence.

• Serve as back up to other staff including CBO as assigned.

Required Qualifications

Bachelor's degree in Finance, Accounting, Business Administration, or related field. Six years of progressively responsible experience in finance or accounting. Experience in financial planning, forecasting, cost and financial analysis. High level of analytical ability and proficient in data analysis. Skilled at developing and presenting complex information to a variety of audiences. Proficient in Excel. Ability to quickly learn to use new technologies/software. Professional demeanor. Demonstrated excellent problem-solving skills. Excellent written, verbal and interpersonal communication skills. Ability to meet deadlines and to successfully identify, organize and complete tasks independently and in a team environment. Experience working with confidential information and providing support using tact, discretion, and diplom