FSQ Administrative Assistant

Company Description

At Link Snacks, we show up hungry, roll up our sleeves, plaid or otherwise, and dive straight into the hard work. We don’t hide from challenges; we hunt them down. We push harder, move faster, and take the kinds of big swings that built this business in the North Woods of Wisconsin four decades ago.

We’re everyday people who deliver extraordinary results. Innovation, creativity, and urgency aren’t buzzwords, they’re expectations. And just like the real protein snacks we make across our global house of brands—Jack Link’s®, Lorissa’s Kitchen®, Golden Island®, BiFi®, and Peperami® and KOOEE!® to name a few—there’s nothing artificial about us. What you see is exactly what you get: humble, gritty, passionate people who show up every day ready to not just be a participate in the meat snack industry that the Link Family created, but to move faster, innovate harder and keep raising the bar so high, the rest of the world needs a ladder just to see it.

Dominating this space across the world takes a team. A team that runs together, succeeds together, and celebrates together. A team that’s full of relentless energy and spirit that can only be fueled by one thing: a fist full of our delicious meat snacks.

Real Meat Protein. Real People. Real Results. THAT is Link Snacks.

Job Description

Position Summary

The Administrative Assistant for the FSQ Department provides administrative, clerical, and organizational support to ensure smooth day‑to‑day operations. This role supports FSQ supervisors, technicians, and management by coordinating and maintaining records, managing communications, and compliance documentation.

Key Responsibilities

Administrative & Clerical Support

• Prepare, maintain, and update departmental documents, reports, and spreadsheets.
• Handle emails, and internal requests related to FSQ activities.
• Maintain organized filing systems—digital and physical—for data analysis, and compliance documents.

System Management

• Enter, track, and summarize data in the establishment software program.
• Monitor noncompliance reports and CAPA’s and notify supervisors of CAPA requests.
• Generate weekly and monthly performance reports (e.g., failures, non-compliances, and performance to standard).

Purchasing & Inventory Support

• Initiate inventory monitoring, and create reports for purchasing of new supplies.
• Work with vendors to obtain pricing and tracking of deliveries.
• Support inventory control by monitoring stock levels and verifying incoming materials.

General Department Support

• Assist supervisors and the FSQ Manager with administrative tasks and project support.
• Help maintain communication between maintenance, operations, and other departments.
• Support continuous improvement initiatives and department workflows.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit, use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or more up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is a plant/office setting with varying degrees of temperatures and noise levels. Exposure to manufacturing equipment movement and wet/slippery floors. However, the vast amount of work is conducted in a climate-controlled office. Travel may be required.

Qualifications

Education & Experience

• High school diploma or equivalent (associate degree preferred).
• 2+ years of administrative experience; maintenance or manufacturing environment experience preferred.

Skill