Credentialing Specialist - Physician Licensing (Hybrid)

At Caris, we understand that cancer is an ugly word—a word no one wants to hear, but one that connects us all. That’s why we’re not just transforming cancer care—we’re changing lives.

We introduced precision medicine to the world and built an industry around the idea that every patient deserves answers as unique as their DNA. Backed by cutting-edge molecular science and AI, we ask ourselves every day: “What would I do if this patient were my mom?” That question drives everything we do.

But our mission doesn’t stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare—driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary

This Credentialing Specialist - Physician Licensing position is responsible for individually contributing to the day-to-day processing of individual provider licensing needs and appropriate verifications, as well as the maintenance of provider licensure and certifications.

Job Responsibilities

• Interact professionally with state licensing boards, physicians, representatives, and internal teams

• Acts as a liaison between state medical boards and providers regarding licensure applications, licensure requirements, and updates on the status of applications

• Participates in the development of internal licensing processes

• On-boarding of new providers by collecting and organizing required credentials and documents necessary to apply for state licensure

• Requests and verify documentation and information pertaining to provider credentials and certifications for licensure

• Complete initial applications for state medical license and renewal applications; monitor applications and follow-up as needed

• Stay abreast of state licensure requirements

• Responsible for quality and integrity of provider files

• Ensure files are maintained according to and all applicable governing agencies and internal quality and security policies, to include both paper and electronic document management

• Maintain internal tracking reports and Echo Oneapp database

• Effectively manages high volume of applications for multiple providers simultaneously

• Maintains strict confidentiality of all provider files and department information

• Monitor upcoming state medical licensure renewal dates, advise providers of the required steps to maintain license, and manage the renewal process

• Assist providers with maintaining their American Board of Pathology certification “Continuing Certification Program” and New York “Certificate of Qualification”

• Maintain and track Continuing Medical Education (CME) for providers

• Initial enrollment and revalidation of provider Medicare

• Other duties as assigned

Required Qualifications

• At least five years of work experience in Medical Staff Services or equivalent

• Experience working in a high-volume environment

• Strong knowledge of Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use

Preferred Qualifications

• High School diploma or equivalent experience preferred

• Knowledge/experience with Echo OneApp Credentialing Database preferred

• Excellent oral and written communication skills

• Ability to independently organize workload and manage multiple projects within deadlines

• Effective team player with the ability to effectively collaborate across internal departments and outside the organization to support clinical operations needs

• Meticulous follow-through of delegated tasks, including follow-up with providers to ensure completion of applications, and meeting deadlines

• Ability to work in a fast-paced, competing deadline driven environment, while maintaining a high level of personal accountability

• Possess the ability to professionally and appropriately handle confidential information

• Demonstrate task management and prioritization, strict attention to detail and organized

• Teamwork – Commitment to the successful achievement of team and organizational goals through the desire to participate with and help o