Area Hotel Accounting Manager

Overview

The Area Hotel Accounting Manager is responsible for supporting the accounting and financial reporting functions for multiple hotel properties. Key duties include ensuring the accuracy of financial records, daily income journals, and ad hoc reports, as well as assisting with month-end close activities, reconciliations, and accounts payable and receivable processes. Additionally, the role supports compliance with company policies and accounting standards.

The Area Hotel Accounting Manager will work closely with the CoralTree Finance Leadership including property management teams, Directors of Finance and the Vice President of Finance to maintain strong financial controls and reporting accuracy.

Responsibilities

General Accounting

• Prepare income journals for multiple properties
• Prepare and post journal entries for assigned hotel properties.
• Maintain and reconcile general ledger accounts.
• Assist with month-end, quarter-end, and year-end closing processes.
• Review financial transactions to ensure accuracy and proper coding.
• Analyze account balances and investigate variances.

Financial Reporting

• Prepare monthly financial statements and supporting schedules.
• Assist in the preparation of management and corporate reporting packages.
• Compile and analyze financial data for accuracy and completeness.
• Support budget-to-actual and forecast variance reporting.

Accounts Payable & Receivable

• Review invoices and ensure proper approval and coding.
• Coordinate weekly check disbursements with Property and AP teams.
• Assist with accounts receivable tracking, collections, and aging analysis.
• Sending out invoices to vendors on director bill and send out tennis/membership invoices.
• Monitor guest ledger and city ledger balances as needed.

 

Cash Management

• Reconcile daily cash activity and bank accounts.
• Review cash deposits and revenue reports for accuracy.
• Investigate and resolve cash variances.

Internal Controls & Compliance

• Follow company accounting policies and procedures.
• Assist with maintaining effective internal controls and safeguarding assets.
• Lead processes to implement and strengthen internal controls, with emphasis on audit preparation. Support internal and external audit requests.
• Ensure compliance with applicable accounting standards, tax regulations, and company requirements.

Operational Support

• Partner with hotel General Managers and department leaders to address financial questions.
• Assist with financial analysis and operational reporting.
• Support new property transitions, acquisitions, or system implementations when required.
• Participate in process improvement initiatives designed to increase efficiency and accuracy.

Qualifications

Education

• Bachelor's degree, preferably in Accounting, Finance, or related field required.

Experience

• 2-4 years of accounting experience preferred
• Hospitality, hotel, or multi-unit accounting experience preferred.
• Experience working with accounting software and ERP systems preferred.

Knowledge, Skills & Abilities

• Understanding of accounting principles and financial reporting.
• Knowledge of general ledger accounting and reconciliations.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.

Preferred Systems Experience

• HIA
• ProfitSword
• Microsoft Excel
• Oracle
• M3 Accounting
• HMS
• Opera PMS

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Occasional travel to assigned hotel properties may be required (up to 15%).

Reporting Structure

Reports To: Vice President of Finance – with dotted line reporting to the properties DOF

Works Closely With:

• Multiple Director of Finance Leaders
• Hotel General Managers
• Property Leadership Teams
• Vice President of Finance
• Accounts Payable and Accounts Receivable Staff