Administrative Specialist 1 Confidential (Operations)

Posting number: 2026-13190

Department: Atlantic/Cape May Vicinage (Cape May County)

Division: General Operations

Job classification: Administrative Specialist 1 Confidential

Posting type: Open

Categories: Building & Safety, Clerical & Data Entry, Facility Management, Customer Service

Summary

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve.  We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.   Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY:  The salary range for this position is $50,776.88 to $80,037.83 for Schedule A, and $50,776.88 to $76,035.93 for Schedule B.  For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The Atlantic / Cape May Vicinage is seeking a highly motivated, detail-oriented professional with excellent written and oral communication and customer service skills to assist the Operations Division Manager. The ideal candidate must possess the ability to work independently and as part of a team, adhere to deadlines, show attention to detail and accuracy, maintain confidentiality and possess integrity.

REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Examples of duties

The selected candidate will coordinate administrative functions within the division including but not limited to: 

Providing support via email, phone, and walk-ins; handling facilities requests; documents.
Internal/external customer service support functions.
Assist in planning, coordinating and implementation of special projects and programs.
Compile records and other written materials.
Calculate statistical information of reports; analyze reports for distribution or action.
Schedule appointments, meetings, and coordinate calendars.
Prepare correspondence; provide information to judges, management, and staff.
Provide training and guidance as needed; and perform other related job duties.
Preparing and updating digital signage.
Maintaining division inventory and supplies.
Proficiency in Microsoft Office preferred. 

Regular and predictable physical presence at the worksite is an essential function of this position.

Qualifications

Ability to use a keyboard, no minimum speed.

Supplemental information

Physical Ability: For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position.  For some positions, the selected candid