Accounting Manager

Position Title:

Accounting Manager

Position Type:

Regular

Hiring Range:

$113,600- $136,000/annually Compensation will be based on education, experience, skills relevant to the role, and internal equity.

Pay Frequency:

Annual

A.   POSITION PURPOSE

Working with the Assistant Controller, ensure the propriety of general ledger accounting data for accurate reporting. Oversee and/or prepare information for annual external reporting. Provide accounting service to departments. Understand and utilize functionality of the financial accounting system. Develop and enforce proper accounting controls. Manage financial transactions and analysis for student accounting cycle and operating cash treasury functions. Administer the Workday Banking Module and supervise the process of foreign wire transfers. Supervise two staff and interact daily with Bursar Office staff to coordinate and ensure proper revenue recognition. Manage the University’s banking relationships to provide cohesive Treasury management within the University Finance Office and also to various University departments as needed. Manage merchant services and credit card processing for the University. Work closely with Financial Aid department to coordinate Federal loan accounting, drawdowns and support annual external audits.

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Ensure the propriety of general ledger for accurate reporting

• Ensure that reconciliations for accounts are completed monthly, with reconciling items researched and resolved in a timely manner

• Review journal entries submitted by accounting staff on a daily basis, verifying accuracy and completeness of supporting documentation

• Work with Assistant Controller to ensure timely processing of journals and interfaces for monthly close

• Develop proper accounting controls and enforce performance in order to ensure the reliability and integrity of financial information, safeguard University assets, and ensure compliance with external audit requirements and federal, state, and local laws and requirements

• Apply accounting literature and professional judgment in the interpretation of and implementation of accounting and auditing standards

2. Operating cash/investment management and reporting

• Supervise two accountants responsible for cash reconciliations and ensure timely and proper account reconciliations

• Administer Workday Banking Module on a daily basis, including setting up bank coding rules.

• Approve foreign wire transfer requests within the Workday System.

• Ensure proper backup cashiering support as needed. Develop proficiency withTransact/CASHNet cashiering module. Implement and enforce proper cash handling policies.

• Monitor University’s operating investments

• Monitor process of forecasting daily cash on hand for use by management in making cash flow decisions

• Administer Bank of America CashPro online system for the University and coordinate account maintenance as required

• Supervise escheatment process and sales and use tax reporting

3. Manage student revenue accounting cycle

• Work with Bursar Office and Provost Office as needed to maintain and monitor student receivable accounting transactions to ensure proper posting to the G/L

• Calculate recognized and deferred revenue and expense for undergraduate, graduate, and law school terms that span fiscal years

• Maintain all item types and ensure that they are set up with correct accounting distributions

• Supervise agency fund reconciliations

• Supervise student accounting assistant, as needed

• Recommend procedural changes as needed

• Work with Bursar and IT offices as needed on yearly 1098-T reporting

• Ensure compliance with Form 8300 reportingwas paul involved in this at all, or is it all Bursar?

4.  Federal loan accounting and reconciliations

• Work with the University Financial Aid Office to ensure that all student loan programs are reconciled to the general ledger

• Perform Direct Lending drawdowns on a timely basis and ensure that amounts equal the disbursements from Financial Aid

• Review loan servicer (ECSI) reports and prepare monthly journal entry upload for three different loan funds

• Coordinate Federal Perkins section of the Fiscal Operation Report and Application to Participate  (FISAP), verifying that the FISAP is filed in advance of the deadline

5. Oversee