Administrative Assistant -- Allergy & Immunology

Job Details

Performs full clerical, administrative and general office duties involving transcription, typing, record and file maintenance, mail distribution and telephone reception. Provides secretarial services to a middle to upper-level management position or department. This role requires an understanding of the content of the supervisor’s job and method of operation. This implies knowledge of department and/or Hospital or University operations and procedures.

Job Description

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.

• Manages project plans, scheduling and program reporting requirements.

• Manages schedule and coordinates meetings with an ability to support complex ongoing meeting processes including capturing minutes and distributing updates and information.

• Creates correspondence, memos, presentations and/or reports ensuring accuracy and timeliness with completion.

• Answers incoming calls, greets visitors and guests, directing them as appropriate

• Screen incoming communications; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.

• Schedule appointments and coordinate arrangements for meetings and conferences.

Education:
High School Diploma Required; Bachelor’s Degree preferred

Experience:
Two years of experience in administrative role preferred

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Primary Location Address

100 S 9th Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students.