Editorial Production Assistant

POSITION OVERVIEW

NBME is currently seeking an Editorial Production Assistant to join our organization in the Test Development unit.

This role has been designated as primarily remote which means it generally does not require onsite work more than an average of 2-3 times per month and may require additional prescheduled onsite work. We're open to considering candidates within 50 miles of our Philadelphia, PA office location.

Diversity, Equity, and Inclusion Statement

At NBME ®, we continue to innovate and improve how we fulfill the evolving needs of the health care community. This commitment starts and ends with the people at NBME. By recruiting and empowering talented individuals from various disciplines and backgrounds, which includes professionals with diverse life experiences, abilities, and perspectives, NBME can take a well-informed, robust approach to advancing medical education and assessment for years to come.

RESPONSIBILITIES

• Format and copy edit newly submitted examination items. Make pre-meeting and post-meeting editorial and formatting updates in NBME databases in preparation for subject matter expert and stakeholder review.
• Upload finalized exam questions, multimedia files, and associated metadata into database.
• Assist with production of web-based examinations using industry-specific software. Provide quality control for production of examinations as required.
• Set up author and reviewer access to NBME question writing and review applications. Assist authors and reviewers with troubleshooting login and access issues.
• Monitor and track receipt of newly developed content via online question writing and review applications. Communicate and follow up with authors to ensure new submissions are complete and appropriate.
• Create media collections in online media library for authors' use. Work with authors to ensure proper submission of media to accompany their newly written exam questions; monitor and track submissions. Generate production-ready media assets
• Assemble examination materials for internal and external review. Utilize NBME databases to run reports, compile metrics, or update editorial calendars as requested.
• Provide technical and administrative support before, during, and after onsite and virtual committee meetings. Assemble copyright materials that comply with legal standards.
• Perform user acceptance testing (UAT) for software enhancements.

DELIVERABLES

• Ensure accuracy of examination questions, including grammar, spelling, punctuation, and style.
• Ensure correct entry into NBME databases.
• Process exam materials accurately in a timely manner.
• Support quality control of examination forms and question pools.
• Participate in training by internal and external sources.
• Solicit and incorporate feedback to support professional learning and growth.
• Meet assigned deadlines.
• Follow best practices and standard NBME procedures.
• Follow and support content security best practices.
• Communicate effectively with team and external collaborators.
• Support the culture and values of NBME.

QUALIFICATIONS

Skills and Abilities

• Excellent organizational and time-management skills
• Detail oriented
• Excellent written, verbal, and interpersonal communication skills
• Excellent grammar, punctuation, and spelling skills
• Demonstrated skill in use of computer applications (databases and word processing) and high comfort level troubleshooting technical issues
• Familiarity with Microsoft Office applications (e.g., Word, Excel, Teams)
• Highly collaborative, with the ability to perform within a team context

Experience

• One year or less experience

• Bachelor's degree or a combination of equivalent education and experience

About NBME:

NBME is a not-for-profit organization that specializes in the creation of assessments and learning tools for physicians and health professionals. Our mission is to advance assessment of these professionals to achieve optimal ca