Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University at Galveston

Department

Campus Living & Learning

Proposed Minimum Salary

$3,750.00 monthly

Job Location

Galveston, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Business Coordinator II manages and coordinates the daily, monthly, and annual business functions and compliance requirements for the Campus Living & Learning Department. This position performs, assists with, reviews, approves, reconciles, monitors, and reports on a variety of business activities, including departmental accounting, purchasing, accounts payable, payroll, travel, payment and travel card use, recordkeeping, reporting, and other administrative functions in accordance with university policies, procedures, and published processes.

The Business Coordinator II creates monthly financial and statistical reports to track spending, monitors daily business activity, supports compliance and process improvements, and stays current on university policies and procedures while communicating relevant updates to staff. This position provides training, customer service, and support to departmental staff and members of the business centralization team, including answering inquiries, assisting with vehicle and risk reporting, and providing guidance on business processes.

This position may also perform other job duties as assigned by department heads and authorized by the supervisor to support departmental needs, maintain compliance, and ensure effective business operations.

Essential Duties/Tasks:

Departmental Budgeting, Accounting, and Financial Reporting

• Prepares, reconciles, and submits monthly account verification reports.

• Reviews account activity with the Department Head and ensures signed reports are submitted to compliance and the supervisor.

• Initiates account corrections, including expense adjustments, subcode changes, and payroll accounting updates.

• Prepares ad-hoc financial and statistical reports to support departmental decision-making.

• Assists with fiscal year-end account reviews and closeout corrections.

Purchasing, Procurement, Accounts Payable, and Contract Support

• Processes requisitions, purchase orders, invoices, vouchers, and payments through AggieBuy and related systems.

• Serves as the department purchasing agent and assists with University Purchasing Card activity.

• Ensures proper documentation, coding, receiving, invoicing, and payment verification.

• Communicates with vendors, Procurement Services, FMS, and department staff regarding order and payment status.

• Assists with contract administration, vendor setup, service agreements, master orders, and purchasing compliance.

• Supports compliance with university, state, purchasing, travel, and departmental policies.

Travel, Vouchers, Deposits, and Expense Processing

• Processes travel requests, conference registrations, and related pre- and post-travel documentation.

• Provides travel report guidance and communicates TAMUG travel policies and procedures.

• Serves as a liaison with FMS Travel to resolve travel related issues.

• Tracks voucher and travel requests to ensure accurate posting to TAMUG accounts.

• Reviews and balances daily deposits as assigned.

Housing/Conduct/CARE support.

• Maintains confidential records and files related to HR and conduct/CARE.

• Answers housing questions and sends appropriate correspondence.

• Checks the validity of forms and contacts parents for verification.

• Assists in the processing of conduct paperwork to include notification of students involved and conduct board members.

• Initiates calls and work orders.

Payroll, Personnel, and Employee Record Support

• Serves as a budget contact for finance, payroll, and HR-related employment processes.

• Monitors and submits costing allocations for department personnel.

• Runs payroll reports in Workday to verify biweekly and monthly payroll accuracy.

• Assists with Personnel Action Request forms and hiring-related documentation.

Customer Service, Office Administration, Training, Cross-Unit Support, and Other