Jobs and Careers

Admin Assistant/Spare Part Order Entry

Louisville, United Statesfull_timeVerifiedPosted 1 Aug 2024

About the role

Job Description

We have an immediate opportunity for an Administrative Assistant – Spare Part Order Entry Associate to join us at our diverse team in Louisville, KY.  The hours for this position are Monday to Friday 7:00 am – 3:30 pm. The candidate in this role will be responsible for organizing files, create correspondence, prepare reports and documents, set up spare part sales orders in Axapta, prepare invoices and offer general staff support.

Employees are eligible for benefits on the first day of employment which include medical, dental, vision, 401(k), tuition reimbursement, quarterly bonus program for hourly employees, paid parental leave for birthing and non-birthing parents, a great working environment including 100% climate-controlled facility and much more! Danfoss offers 3 weeks paid PTO accrued over each bi-weekly paycheck plus 13 paid holidays. We pride ourselves on growing our human potential and encourage career growth within our facilities.

Job Responsibilities

Schedule appointments and maintain calendars
Collate and distribute mail
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Write and edit documents from letters to reports and instructional documents.
Create and maintain filing systems, both electronic and physical
Process and print checks to vendors
Process vendor invoices
order entry for all spare parts, Including XYLEM (Key account customer) and Purchasing as needed during down time
Arranging Direct Shipments from DK to XYLEM in US-Customs knowledge/experience a plus.
Create Open order reports for XYLEM.
Print pick list for shipping for all Spare part orders.

Background & Skills

At Danfoss, we believe that a diverse and inclusive workplace fosters creativity, innovation, and a broader perspective in decision-making. When you consider this job posting, do you feel like your profile is not a perfect match? Numerous studies have found that women and people of color are more likely to apply only when they meet all requirements listed in the job posting. Even if you do not check all the boxes, we encourage you to apply anyway. We are curious to find out how you can bring new insights to the role or to Danfoss as an organization.

The ideal candidate possesses these skills:

High School Diploma/GED
Three or more years relevant work experience
Computer literacy
Knowledgeable of Axapta, SAP, or an equivalent ERP software
Ability to self-start and perform with minimal supervision.
Team player and ability to fit into an established team.
Excellent communication skills
Ability to perform in often stressful, multi-task environment.

Success Criteria

Understanding of, and ability to perform, key tasks and responsibilities as outlined above in existing business software.
Ability to apply knowledge and understanding of Axapta or SAP a plus.
Willingness to adapt and accept new tasks not previously described.
Resourcefulness and ability to self-start.
Decision-making: Administrative Assistant/Spare Part Order Entry must make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: An Administrative Assistant/Spare Pare Order entry candidate must collaborate with other administrators and support personnel, management, and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the job. must know how to keep yourself and others organized.
Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more.
Experience with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams) and problem-solving tools

This is a full-time, 40 hours per week position. The job location is Danfoss, 7000 International Drive, Louisville, KY 40258