Equipment and Project Analyst

Schedule

Full-time: 40hrs/wk

Hours: Monday - Friday, 8am - 4:30pm

General Summary

Performs a variety of duties to purchase material, equipment, merchandise and supplies according to system guidelines for cost, quality, and delivery. Analyzes current purchases against active contracts for verification of compliance and for determination of contract renewal. Performs cost /benefit analysis relative to potential acquisitions. Actively seeks cost-effective alternatives to current products/services to meet departmental non-labor cost reduction (NLCR) initiatives.

Duties and Responsibilities

Essential Functions:

• Prepares materials and supplies purchase orders that may have high-dollar values, analyzes quotations, and expedites deliveries and shipments.
• Follows up with vendors to ensure they meet required delivery dates.
• Interviews sales representatives, secures bids and quotes, selects supplies/equipment and places orders.
• Negotiates final costs and terms & conditions for products. Submits reviewed purchase agreements through the contracting process to obtain VP signature.
• Studies market trends and products and recommends sources of supply.
• Researches and selects products according to quality, price, technology, and serviceability standards. Contacts vendors and System personnel to ensure actions are completed.
• As needed, obtain manufacturer’s spec sheets and provides to WSH contracted design team.
• Modifies orders, notifying vendors of material and quantity requirement revisions, contacts vendors on rate adjustments and incorrect materials.
• Expedites orders and coordinates with internal and external receiving departments.
• Obtains proof of delivery and conducts check against order; checks and approves payment of invoices.
• Receives and manages service requests in Remedy Force system
• Prepares documents to process requests for equipment repairs, adjustments for damages and incorrect shipments. Purchases materials, equipment and supplies from vendors.
• Works in Projecto to manage Design & Construction project related tasks assigned.
• Contributes cost savings projects to NLCR targets through extensive identification, analysis and documentation of opportunities.
• Contributes cost savings and identifies opportunities for initiatives presented to service lines and VASC presentations.
• Reviews the open purchase report and compares it to scheduled delivery dates to make sure open orders for equipment are received on-time.
• Continually works with areas of responsibility to ensure customers purchasing needs are fully met.
• Coordinates product returns, prepares documents to process request returns, repairs, adjustments for damages and incorrect shipments and contacts vendors and System personnel to ensure that actions are completed.
• Works closely with AP department using appropriate software applications to ensure invoice issues are reviewed and reconciled in a timely manner to avoid any late fees or charges from the vendors.
• Continually monitors purchase orders to ensure that the System and our vendors are compliant with GPO or independent contracts, pricing is current, and vendors are providing quality products.
• Works with various departments (D&C, PM, Finance & Requesters) to reconcile budgets. This may involve facilitating funding needed between finance and end-users.
• Consistently and accurately reports usage and expenditures regarding Procurement Cards used in organizational expenditures.
• Attends, and actively participates in, Design & Construction project meetings, when needed.
• Actively participates on selected Value Analysis Committees as MRS representative and as a consultant.
• Participates in the WellSpan Capital Equipment Review Team (CERT) roundtable for approving equipment purchases including representing Strategic Sourcing, conduct product research, and gather support documents.
• Responds to and takes appropriate actions regarding product recalls.
• Reviews non-file purchase history data to discern and recommend adding non-file purchased items to the item master.
• Visits user departments to better understand how to serve them and to help build and maintain positive relationships.

Common Expectations:

• Compiles data for and prepares regularly scheduled or special reports, analyses, product comparison reports, and statements.
• Ensures that WellSpan standard procedures are followed in connection with purchases of equipment and services.
• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Enhances professional growth and developme