Staff Assistant, Everything Happens Initiative, Duke Divinity School

Duke University:

 

Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.

 

Occupational Summary

Perform responsible administrative and financial duties of a complex and confidential nature in support of the Everything Happens Initiative of Duke Divinity School. This position is supported by a grant, with an end date of May 31, 2025, that may be renewed.

 

Work Performed

• Gather and scan monthly receipts
• Categorize and enter monthly expenses into Prairie Ink sheet for accountant
• Submit receipts for reimbursement through appropriate Duke system
• Submit receipts through Concur for procurement card expenses
• Assist program coordinators with set up of purchase orders, vendor reimbursement, and accounts payable checks
• Track payments and reimbursements until they are finalized, providing updates to contractors or problem-solving when appropriate
• Interpret appropriate GL codes
• Maintain office files and paperwork, including typing notes
• Manage office errands
• Provide support for event coordination and office hospitality
• Perform data entry to update records
• Confidentially provide general bookkeeping, to include the faculty research account for the initiative
• Distribute incoming and outgoing mail
• Management of office supplies
• Maintain internal databases
• Work with program coordinators regularly on office-related tasks 

 

Required Qualifications at this Level

Education/Training

Work requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education in secretarial science or a related business field.

 

Experience

Work generally requires three years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities. OR and equivalent combination of education and relevant experience.

 

 

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.