Executive Assistant to the Director

Job Posting Title:

Executive Assistant to the Director

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Hiring Department:

Jack S Blanton Museum of Art

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

In the last decade, led by museum director Simone J. Wicha, the Blanton Museum of Art’s profile has grown nationally and internationally.

The museum is known for its bold vision, from a dynamic reinstallation of the collection galleries in 2017, to the opening of Ellsworth Kelly’s monumental work of art, Austin, in 2018, and redesign of its grounds by Snøhetta in 2023 and the exhibitions and educational programs that define the museum’s role in the community.

The Blanton has transformed from a strong university art museum to being recognized as one of this country’s most impactful museums on the rise. With a proven track record as a museum that is deeply relevant, and where education is embedded into everything we do, we have put The University of Texas at Austin, and the city of Austin, on the forefront of the visual arts. 

At the Blanton, we welcome and respect all individuals and communities by valuing and consciously maintaining awareness of various backgrounds, perspectives, and experiences.  We believe the best ideas are born from sharing and reflecting viewpoints of the people, partners, and the communities we serve.  As part of The University of Texas at Austin, the Blanton is proud to be an equal opportunity employer.   

Benefits eligible Blanton Museum of Art staff enjoy the same competitive benefits offered to The University of Texas at Austin employees; this comprehensive benefits package includes health insurance, paid vacation, and retirement benefits in addition to other programs and services.  Blanton staff also have access to convenient covered parking, complimentary admission to the museum, access to selected museum events, and a 20% discount at the Museum Store. 

There is even more to come for the Blanton and the thousands of school and university students and visitors we serve.  Join our team as we further build a truly iconic art museum and fulfill the promise of our recent growth and emergence on the national stage.

The Blanton is home to a vast array of roles matching a wide range of interests and talents.  No matter your position at the Blanton, you are contributing to the preservation of culture and history for the entire community, both present and future. 

Purpose

To provide administrative support to the Director of the Blanton Museum of Art. Responsible for many complex office operations with minimal supervision, proactively managing the Director’s priorities and schedule, collecting information from a variety of sources, and coordinating and communicating with external and internal stakeholders.

Responsibilities

• Schedules and maintains the Director’s executive-level calendar.

• Serves as main point of contact for the Director for both internal and external constituents, prioritizes and make complex decisions with minimal supervision.

• Arranges meetings (internal and external), prepares meeting agendas, and manages follow-up activities (including drafting of minutes, managing next steps, and distribution of relevant materials.)

• Meets regularly with the Executive Project Manager to strategize and report on key Director’s Office priorities managed by the Executive Assistant, including overseeing monthly museum All-Staff meetings and other group meetings involving the Director, identifying external stakeholders for Director to engage, and communicating with colleagues and stakeholders to advance initiatives.

• Works closely and frequently with the museum’s development team to prioritize and maximize Director’s role in fundraising and high-level donor relationships, which may include scheduling donor meetings, drafting emails, preparing the Director for related events, assisting development team with follow-up, and other key support.

• Responsible for understanding and managing constituent data for key VIPs across a variety of areas, from foundations and donors to community leaders; generate contact reports as needed.

• Manages project flow and approval process for various staff who report to the director.

• Manages communications to and from general e-mail address.

• Takes dictation, prepares, proofreads, and edits correspondence, reports, speeches, publications, and other director communications.

• Manages Director’s incoming mail and correspondence from other departments including reading, pro