Event Coordinator

Description

WRA Architects is hiring Architectural Staff for our Dallas, Georgetown, and Broken Arrow office!

About us

WRA Architects is a Texas and Oklahoma based Architectural Design firm specializing in K-12 Educational facilities.

Why WRA?

We are a great place to work, our clients are raving fans, and we love to design!

About the role

This is a full-time position responsible for the detailing, coordination, and execution of events, tradeshows, and conferences. The coordinator should be proactive and a positive team player with excellent organizational skills. The coordinator is responsible for supporting the Marketing Manager with all tasks and scheduling related to internal and external events.

Requirements

Essential Duties and Responsibilities:

• Ability to commit to and consistently work a flexible work schedule. Hours will vary and will include mornings, evenings, and some weekends 
• Assist the Marketing Managers and team members with the event planning process and implementation of internal and external events
• Work in conjunction with the Marketing Manager to coordinate event details and other needs for set-up, such as tables, chairs, flooring, signage and lighting
• Assist with dinner reservations and hotel reservations
• Work with the creative team to fulfill required brand marketing deliverables such as signs, ads, and other deliverables
• Coordinate with team members in multiple office locations on event needs and scheduling
• Maintain an excellent working relationship with outside partners and vendors
• Co-manage the master calendar for all events
• Assist with the implementation of new event opportunities and sponsorships
• Coordinate and assist with sponsorship contracts and payments
• Assist with the scheduling and planning for golf tournaments and client activities
• Assist in ensuring that all WRA brand guidelines are followed by vendors/clients
• Responsible for administrative duties which are necessary to support the marketing department
• Responsible for working with clients to coordinate final details for events
• Other duties as assigned by the Marketing Managers and Directors of Marketing
• Travel as needed, occasionally overnight and for multiple days

Qualifications:

• A Bachelor’s Degree; or at least three years’ experience in event coordination or in a role with related administrative duties can be substituted for the four-year degree
• Ability to work in a fast-paced, professional environment.
• Ability to provide outstanding customer service to our members.
• Excellent attention to detail and the ability to perform tasks with a high degree of accuracy.
• Proficient computer skills (Microsoft Windows, Microsoft Office, Microsoft Teams, and SharePoint).
• Interest in learning events process and execution
• Ability to build positive relationships with coworkers and external partners.
• Ability to be resourceful, proactive, and meet deadlines.
• Outstanding communication skills, including writing and verbal presentations.

Reports

Event Coordinator will report to the Marketing Manager. 

Continuing Education/ Expertise/ Leadership

Participate in seminars, conventions & organizations relevant to Marketing (SMPS, AMA, TSPRA, TASA/ TASB conventions, AIA seminars) in order to stay up-to-date on the latest best practices and techniques.

WRA is an equal opportunity employer.