Assistant to the City Council performs professional executive support, research and outreach for the Mayor, Mayor Pro-Tem and City Councilmembers. Independently performs a variety of high level administrative and technical tasks, anticipating needs that support the City Council, including coordination of onboarding/orientation and ongoing support of Councilmembers. Provides courteous, patient, professional level customer services to City officials, employees, community groups, and the general public. The position is appointed by and works for City Council and reports to the City Manager.

Ideal Candidate Profile
• Familiar with the City of Olympia and municipal government operation.

• Experience working with elected officials.

• Excellent interpersonal skills and ability to interact with stakeholders and the public.

• Ability to independently prioritize assignments and manage multiple simultaneous projects.

• Proven ability to provide exemplary customer service.

• Detail oriented.

To Apply
• Submit a resume and a cover letter responding to the Ideal Candidate Profile for this position (above), by attaching them to your electronic application.

• Open Continuously. Apply by 11:59 pm on July 4, 2025 to be considered in the first review of applications.

Salary Range

$120,408 to $139,387

Contact Information
If you have questions about the position and/or requirements, please contact Regina Adams, Senior Human Resources Analyst at (360) 570-3734 or via email at radams@ci.olympia.wa.us.

Essential Functions

1. Provides high level and detail oriented administrative support for Councilmembers including maintaining Councilmember calendars and schedules, email management and support; and coordinating and arranging meetings and travel arrangements.

2. Coordinates office activities, prioritizes and develops schedules in order to meet critical deadlines. Schedules appointments, events and meetings for Councilmembers; provides meeting reminders. Meeting preparation may include presentation materials, coordinating refreshments/ meals/nutritional restrictions, and scheduling meeting locations.

3. Assists the Council with the distribution of Council work and/or coordination with other City staff to support Council work.

4. Supports the Council referral process.

5. Provides support for proclamations.

6. Tracks Council projects, ideas and process improvements.

7. Manages and helps coordinate stakeholder relationships.

8. Responds to inquiries, questions and comments from the public per established standards and protocols, managing multiple and often competing priorities in response to requests.

9. Compiles data for special projects; collects and assembles data and background materials for a variety of reports, assists with report preparation.

10. Prepares requisitions and purchase orders, orders office supplies, and processes invoices; supports councilmember parking pass process.

11. Coordinates orientation process for new Councilmembers; ensures the Council Guidebook is up to date; ensures completion of required Open Public Meetings Act and Public Records Act training for new and continuing Councilmembers.

12. Punctual, regular and reliable attendance is essential for successful job performance.

Typical Qualifications

Knowledge/Skills/Abilities:

1. Thorough knowledge of administrative and office procedures, guidelines and applicable regulatory requirements in municipal government.

2. Thorough knowledge of basic principles regarding computers, scheduling, record management, typing, filing, multi-line phone systems, copiers, and fax machines.

3. Knowledge of the City of Olympia and city government.

4. Knowledge of public record-keeping principles and techniques.

5. Working knowledge of regulations regarding city government and city elected officials.

6. Advanced skill level in the use of Microsoft Office products (Word, Outlook, and Excel) Adobe Acrobat Pro and applicable organization specific software and ability to learn and become proficient in the use of other specialized software as may be required.

7. Skill in process management as a change agent.

8. Skill in general process improvement and efficiency tools.

9. Skill in calendar management for multiple people and the ability to multitask.

10. Skill in diplomacy and presenting a positive image of the City, both verbally and in writing.

11. Excellent communications skills and the ability to interact with both internal and external stakeholders and the public. Ability to communicate effectively, both orally and in writing with internal and external individuals at all levels of the or