Staff Associate - Psychopharmacology

Manager:

Lillian Hertzberg

Department:

Clinical

Company:

Child Mind Medical Practice

Location:

Midtown

FT/PT & FLSA:

FT

Updated:

12/26/23

Supervisor Position: 

Yes ☐ No ☒

Summary: 

Child Mind Institute is seeking a highly skilled and dependable individual to join our team as a Staff Associate for the psychiatry team in our clinical program. The Staff Associate is responsible for supporting one or more psychiatrists, as well as the administrative functioning, development, and maintenance of the clinical program. The Staff Associate serves as a liaison between our doctors and their patients and families.

Reporting to the Senior Staff Associate, this is a non-exempt, full-time position located at our NYC headquarters. We offer competitive salary and benefits.

The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Our competitive compensation and benefits include medical insurance, 401(k), paid parental leave, dependent care, and flexible work schedules, paid parental leave, dependent care and discounted tickets and entertainment perks programs. For more information about our benefits, please visit our employee benefits website.

Responsibilities: 

• Partner with the entire clinical team to provide an outstanding patient experience for families receiving care at Child Mind Institute
• Provide administrative support to one or more psychiatrists
• Approach all new patients for consent to participate in Child Mind Institute’s research initiatives
• Manage clinicians’ calendars, ensuring efficiency of clinician time, and schedule appointments in the electronic medical record (EMR) system
• Facilitate the flow of phone and email communication between clinicians and their patients and families
• Act as the point person for patients and their families, and support them throughout the treatment experience
• Collect initial patient information, perform intakes and coordinate evaluations with the appropriate clinician
• Coordinate all patient prescription transactions, interfacing with pharmacies and insurance companies to ensure prescriptions are filled and patients are reimbursed
• Handle prior authorizations and appeals for medication requests
• Manage prescriptions in-box with psychopharmacology team
• Manage psychiatrist’s caseload to ensure ongoing patient compliance with scheduling 
• Provide psychopharmocolgy support staff team coverage when necessary 
• Keep patient charts updated
• Manage high priorities and multi-task in a fast-paced work environment
• Resolve urgent, sensitive, and confidential issues with discretion and integrity, and strictly protect personal health information  
• Assist with training of new support staff
• Other duties as assigned

Qualifications:

• Bachelor’s Degree and 2+ years of relevant work experience preferred 
• Strong interpersonal, communication, and customer service skills
• Excellent judgment and creative problem-solving skills, including conflict resolution
• Ability to appropriately handle sensitive information with discretion and maintain patient confidentiality
• Professional demeanor and attitude; ability to interface with families as well as senior leadership, clinicians, and staff
• Self-starter and team player able to establish and maintain effective working relationships
• Thorough, accurate, and conscientious about assignments
• Positive attitude, energetic, and interested in working in health care
• Prior experience in an administrative role preferred 
• Passion for the Child Mind Institute’s mission

Special Considerations:

Please upload your CV and cover letter during the application process. Only applications with cover letters will be considered.

All new hires must be vaccinated and must stay up to date with vaccines against the COVID-19 virus unless they have been granted a reasonable accommodation for religion or disability. If you are offered employment with CMI, this requirement must be met by your date of hire, unless a reasonable accommodation for exemption is received and approved by CMI. 

The Child Mind Institute is an equal opportunity employer and does not discriminate in employment based on race, religion (including religious dress and grooming practices), color, sex/gender (including pregnancy, childbirth, breastfeeding or related medical conditi