Administrative Assistant – Indirect Procurement, Global Business Services

Company Description

McDonald’s is proud to be one of the most recognized brands in the world, with restaurants in over 100 countries that serve 70 million customers daily. We continue to operate from a position of strength. Our updated growth strategy is focused on staying ahead of what our customers want and realizing further growth potential. Our relentless ambition is why McDonald’s remains one of the world’s leading corporations after almost 70 years. Joining McDonald's means thinking big and preparing for a career that can have influence around the world.

At McDonald’s, we see every day as a chance to create positive impact. We lead through our values centered on inclusivity, service, integrity, community and family. From support of Ronald McDonald House Charities to our Youth Opportunity project and sustainability initiatives, our values keep us dedicated to using our scale for good: good for our customers, people, industry and planet. We also offer a broad range of outstanding benefits including a sabbatical program, tuition assistance and flexible work arrangements.

Job Description

We are looking for a dynamic administrative assistant to support multiple executives across multiple functions, including the VP Indirect Sourcing and the senior directors across Procurement within Global Business Services. This is an excellent opportunity to build upon your professional experience in a fast-paced team environment. You will be a critical team member and will perform a wide variety of specialized and administrative functions. If you possess strong organization and interpersonal skills and have a history of getting results in a team environment, this could be the role for you!

Responsibilities:

• For VP level provide extensive calendar management and complex senior leadership and external meeting planning in Outlook; manage all travel arrangements and logistics including itinerary building (travel arrangements, passport and visa documents) and expense report processing
• For Senior Director level: provide calendar support, particularly for large group meetings involving members of executive management, cross functional teams, and/or external supplier stakeholders and travel support
• Become an expert user of the systems and processes deployed by the Global Indirect Procurement function (buying portal, travel, credit cards, etc.) to provide feedback used to improve user experience and become an internal champion.
• Develop and maintain working relationship with strategic suppliers, consulting partners, including balancing priorities and setting expectations.
• Develop and maintain key internal working relationships with peers supporting the MCD senior leadership team Global Business Services Organization , key market leadership stakeholders and cross-functional peers and leaders
• Participate in the coordination and editing of communications, processes, tasks, and timelines that align with and support the overall goals of the team and organization while taking advantage of new and changing technology available to our teams
• Manage internal websites, communication platforms (Microsoft Engage, etc.), org charts and content related to the Global Indirect Procurement function.
• Develop, consolidate and edit PowerPoint presentations, agendas, meeting summaries and other materials in support of department meetings
• Process correspondence and invoices for departments supported

Benefits eligible: Yes
Bonus eligible: Yes
The expected salary range for this role is $30.58 - $36.69 / per hour

The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we may also consider your experience, and other job-related factors.

Qualifications

• Minimum 5 years experience supporting team executives in a corporate environment
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Teams) and WebEx or similar meeting tools with demonstrated ability to learn new technology capabilities

Preferred Qualifications:

• Polished professional comfortable interacting with Executive level management
• Demonstrates ability to handle and maintain confidential information
• Excellent communication skills
• Must be very proactive and energetic, self-led, and results oriented
• Embraces team first approach
• Demonstrates a strong ability to influence with superior negotiation skills
• Quick learner and ability to understand complex business issues with demonstrated ability to complete large volumes of work efficiently and effectively
• Ability to be a culture agent, being the first impression and interaction for many external stakeholders
• Must be organized, motivated with superior follow-throu