Airport Data Reporting Analyst, Sr. - Administration - ATL Workforce

Salary Range: $43,920-$73,164

Position Expires: January 23, 2025

The Data Reporting Analyst II will provide essential administrative support to the Airport Workforce Development Program Management Officer Sr. at Hartsfield-Jackson Atlanta International Airport. This role involves managing day-to-day administrative tasks, coordinating communication, and ensuring the smooth operation of the Director's office. The ideal candidate is highly organized, detail-oriented, and capable of handling multiple priorities in a fast-paced environment.

Key Responsibilities: 1. Administrative Support:     o Assist the Airport Workforce Development Director with daily administrative tasks, including managing schedules, coordinating meetings, and preparing reports.     o Handle phone calls, emails, and correspondence, ensuring timely and appropriate responses. 2. Office Management:     o Maintain an organized and efficient office environment, including managing supplies, filing systems, and office equipment.     o Coordinate travel arrangements, itineraries, and accommodations for the Program Management Officer Sr. and other team members as needed. 3. Meeting Coordination:     o Schedule and organize meetings, including preparing agendas, coordinating logistics, and taking meeting minutes.     o Follow up on action items from meetings to ensure tasks are completed on time. 4. Document Preparation and Management:     o Prepare, format, and edit documents, presentations, and reports for the Program Management Officer Sr., ensuring accuracy and professionalism.     o Maintain confidential files and records, ensuring they are up-to-date and easily accessible. 5. Communication Liaison:     o Act as the primary point of contact between the Program Management Officer Sr. and internal/external stakeholders, including other departments, businesses, and community partners.     o Coordinate communication across the Program Management Officer Sr.’s team, including the Community Outreach Managers, Project Manager III, and Data Analyst Sr. 6. Event and Project Support:     o Assist in the planning and execution of special events, workshops, and projects related to workforce development initiatives.     o Coordinate logistics for events, including venue booking, catering, and participant communication. 7. Data Entry and Reporting:     o Assist with data entry, analysis, and preparation of reports related to workforce development programs and initiatives.     o Support the Program Manager III with maintaining accurate records and data management. 8. Financial Administration:     o Assist in managing budgets, processing invoices, and tracking expenses for the Workforce Development Program Management Officer Sr.’s office.     o Work with the finance team to ensure compliance with financial policies and procedures. 9. Compliance and Governance:     o Ensure all documentation and procedures comply with regulatory and organizational standards.     o Assist with maintaining data accuracy and integrity across all ATL workforce programs.   Additional Responsibilities: • Perform a wide variety of executive secretarial and administrative duties as required by daily operations within the assigned department. • Coordinate office activities and schedules; develop and recommend office policies, procedures, and systems; ensure smooth office operations. • Assist in preparing speeches and news releases. • Research and analyze routine administrative projects for the Program Management Officer Sr. • Receive and screen all communications to the Program Management Officer Sr., including telephone calls and email messages; provide assistance using independent judgment to determine messages that require priority attention; prioritize and facilitate communication. • Prepare and review written communications and reports, draft correspondence, schedules, memos, spreadsheets, and other documents from notes, dictation, and other sources. • Independently respond to letters and general correspondence of a routine nature. • Proofread and edit documents for accuracy and format; distribute documents as instructed. • Serve as a liaison for the assigned department and other City Departments, divisions, and outside agencies; negotiate and resolve significant issues. • Serve as a departmental representative on special projects, committees, and task forces as assigned. • Make travel arrangements for assigned Business Unit employees; maintain appointment schedules and calendars; arrange meetings and conferences. • Provide follow-up to assignments given to members of the management team by the Program Management Officer Sr. and provide status reports. • Participate