Vendor Onboarding & Requisitioning Manager, Accounts Payable

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This position will be open for application for at least 3 calendar days from the posting date. This position will remain open for application based on business need, which may be before or after the 3-day posting window.

Job Description

​Job Description Summary

The Supplier Onboarding Manager, Accounts Payable will lead a  team responsible for overseeing activities related to the support of the Oracle ERP system by ensuring the team is properly executing  activities, including but not limited to, maintaining supplier data within the Oracle ERP system, evaluating submitted documentation to ensure compliance with IRS reporting requirements, approving suppliers for setup within the Oracle ERP system, ensuring compliance with Invenergy policy as it relates to all new supplier creation and updates, and  ensuring the accuracy, timeliness, and integrity of the data entered.  This role will serve as a resource to all departments within the company to provide guidance in proper execution of Supplier Master Data setup and maintenance.  This role will also be responsible for overseeing and managing access to and reviewing/approving content submitted by suppliers within our new Oracle Supplier Portal, one of the company’s primary communication and information sharing systems with external suppliers as it relates to their onboarding and maintenance of their address, banking and invoicing data.  This position will also be responsible for communicating with both external and internal clients regarding any supplier setup discrepancies and/or problems, while also ensuring resolution of any problem is achieved timely and appropriately adjusted within the proper systems. This position is based out of our downtown Chicago, IL office and will report to the Director, Accounting. 

Responsibilities

• Manage the activities of the team responsible for executing all activities related to supplier data within the Oracle ERP system
• Review/approve all new supplier documentation and system setups to ensure compliance with IRS reporting requirements as it relates to payment issuances
• Manage the transfer of work among team members to coordinate information and knowledge transfer among the team to ensure proper maintenance of supplier data and execution of timely and accurate data entry into the Oracle ERP system
• Oversee and manage the Oracle Supplier Portal, serving as a subject matter resource on proper supplier setup execution and requirements
• Enable Oracle Supplier Portal access for new and existing suppliers in alignment with access and security policies
• Ensure adherence to proper process and procedures and serve as a resource to the business for knowledge/information on these procedures
• Execute annual filing of IRS Forms 1099 (MISC, NEC, 6, etc.), including coordinating the issuance of required corrections within the Oracle system by working with the A/P Manager to initiate correcting entries as required
• Execute validation procedures, including but not limited to verbal validation, of supplier banking information and initiate setup of banking details within the Oracle ERP system
• Provide the highest level of customer service to both internal and external clients by effectively and timely responding to all inquiries related to supplier setup and maintenance.
• Monitor the AP Portal (Pipefy) submissions throughout the day to ensure timely data setup/modifications are properly executed in order to ensure the A/P Team is well positioned to achieve timely and accurate invoice processing and payment execution
• Maintain existing process, procedure and associated documentation as it relates to supplier onboarding and maintenance and assist in the development of new processes, procedures and documentation as the business needs change and/or system updates require it
• Identify opportunities to improve process/policies and partner with the AP Manager to develop/implement solutions and lead projects
• Investigate failed payments within the system to ensure timely corrective action(s) are taken to resolve and ensure failure is not repeated
• Execute the IRS TIN Matching process for all suppliers and resolve identified discrepancies
• Manage and lead efforts across the accounts payable department to increase productivity and optimize efficiency
• Collaborate with the A/P Manager and other departments