Business and Operations Manager, Pollock-Krasner House

Required Qualifications (as evidenced by an attached resume): 
Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time experience in operations, facilities management, financial administration, or a related field. Experience supporting day-to-day operations, including but not limited to coordination of vendors, budgets, and/or administrative processes. Experience coordinating across multiple functional areas, such as finance, operations, HR, and/or facilities.

Preferred Qualifications: 
Additional years of relevant experience. Experience working in an art museum, historic site, cultural institution, or nonprofit organization. Experience supporting historic preservation, facilities operations, or site management. Familiarity with compliance requirements, including safety regulations and building operations. 

Brief Description of Duties:
The Business & Operations Manager plays a central role in ensuring efficient, safe, and preservation-aligned operations at the Pollock-Krasner House and Study Center. The position oversees daily site operations, facilities and preservation activities, financial administration, HR coordination, and compliance. The Manager works closely with Stony Brook University and the Stony Brook Foundation and collaborates with visitor services, education, and curatorial teams.

This role follows a seasonal operational cycle, with increased on-site presence during the active season and a focus on planning, maintenance, and administration during the off-season. Occasional evenings, weekends, and responsiveness to urgent needs are expected.
 

• Site Operations & Historic Preservation:
  • Oversee daily operations of the historic house, studio, grounds, and visitor areas.
  • Serve as primary contact for operational issues and site readiness.
  • Coordinate schedules, coverage, and support for public hours, programs, and events.
  • Monitor the physical integrity of historic structures and studio elements through routine observation, documentation and reporting of conditions or concerns to appropriate staff. 
  • Schedule and coordinate  inspections, certifications, and maintenance aligned with preservation standards.
  • Work with preservation specialists and contractors on projects and repairs in accordance with the preservation standards. 
  • Maintain documentation for preservation and maintenance activities.

• Budget & Financial Management: 
  • Develop and manage the operations and facilities budget.
  • Track and report expenses related to maintenance, preservation, utilities, and services.
  • Process invoices, reimbursements, and financial transactions.
  • Coordinate with SBU and SBF administrative offices on budgeting and planning.

• Vendor & Contractor Management:
  • Source, manage, and oversee vendors and contractors, including facilities services, preservation specialists, security, cleaning, and grounds maintenance.
  • Review scopes of work to ensure all work is appropriate for a historic site in accordance with applicable guidelines.
  • Monitor contractor performance, schedules, and budgets and report any concerns to senior leadership as appropriate. 
  • Serve as the on-site liaison during contracted work and special projects.

• People & Program Operations:
  • Manage hiring coordination for seasonal staff, student workers, and volunteers.
  • Oversee onboarding, scheduling, and staffing logistics.
  • Support visitor services and education teams to ensure a high-quality visitor experience.
  • Assist with logistics for programs, tours, and special events.
  • Support staff training in safety, emergency procedures, and preservation awareness.

• Other duties as assigned.

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