CPAD Business Operations Associate

ROLE SUMMARY

The Portfolio Operations and Administrative Support position is responsible for organizing and maintaining business operations and work processes to support the drug linker portfolio. This position also supports PSSM and BTxPS onsite affairs and cultural matters.  This position primarily supports Bothell (WA) with alignment across all PSSM sites.

This position is based at Bothell, WA.

ROLE RESPONSIBILITIES

• Provide operational support and coordinate with IT/data science to maintain/update the Drug Linker Portfolio dashboard for regular reviews of project level needs
• Prepare and present Drug Linker portfolio resourcing needs with CPAD LT
• Provide operational support to manage spreadsheets for development samples shipment and coordinate with vendors and partners on shipping logistics
• Provide administrative support to CPAD Management Teams and staff located in Bothell, WA.
• Provide CPAD and Bothell site LT meeting management support including setting agendas, gathering and distributing meeting materials, sending invites to appropriate colleagues for meeting discussions, and handling confidential information with discretion. Handling all aspects of meeting (departmental or global) logistics including conference room reservations, teleconference, videoconference, catering etc., arranging visitor access as needed.  Coordinating communication content, organizing CPAD and PS town halls. 
• Leading the Bothell culture group by planning and execution of colleague engagement activities and daily operations, monitoring deliverables and special projects.   

BASIC QUALIFICATIONS

• Bachelor's Degree or equivalent required plus 0+ years business support & administrative experience required
•  Exhibits exceptional organizational, interpersonal, communication (written and oral), and project management skills.
• Possesses advanced Microsoft Office Skills: Outlook, Excel and PowerPoint. SharePoint website management knowledge preferred. 
• Exhibits excellent attention to detail and problem-solving skills, consistently demonstrating resourcefulness and perseverance through ambiguous situations.
• Will take initiative and demonstrate a positive, enthusiastic attitude.
• Demonstrate ability to manage multiple tasks and meet deadlines independent of direct supervision and work collaboratively in a matrix organization.
• Highly flexible, motivated individual with ability to work independently and in team settings.
• Demonstrate efficiency and accuracy in all support functions.

PREFERRED QUALIFICATIONS

• Prefer 5+ years of business support/administrative experience
• Business training and project management experience
• Ability to identify areas for business process improvement, and propose/implement solutions
• Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing new initiatives
• Ability to multitask in a fast-paced dynamic environment while demonstrating a resourceful, positive attitude and superior work ethic.
• Ability to work across a variety of sites & functions and manage multiple stakeholders with differing priorities
• Ability to influence without reporting authority
• Strong attention to detail and accuracy, in work products and associated communications.
• Advanced data analytics and reporting skills with expertise in Microsoft Excel, Business Objects, and OnePager; familiar with use and application of data visualization tools and software (e.g., Spotfire, Tableau, etc.)

PHYSICAL/MENTAL REQUIREMENTS

• This is an office-based position with extended sitting periods
• The successful candidate will be capable of independent problem solving and working with minimal direction under most circumstances.  Applicants should demonstrate strongly collaborative behaviors.  The successful candidate will also possess strong oral and written communication skills.  Strong analytical and computer skills are required.

The annual base salary for this position ranges from $66,500.00 to $110,900.00. In addition, this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 7.5% of the base salary. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits |