Procurement Operations Group Manager

The Business Services Directorate provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

The mission of the Procurement and Property Management Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.

• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.

• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

The Procurement and Property Management (PPM) Division has an opening for a Procurement Operations Group Manager with experience in high dollar and complex procurements. Under limited direction, aids the Chief Procurement Officer (CPO) with the development and execution of acquisition strategies to ensure an efficient and effective approved purchasing system. Overseeing a broad range of procurement activities and management of a team of procurement professionals. The Procurement Operations Group Manager is responsible for ensuring the effective execution of procurement transactions to include acquisition planning, development, solicitation, negotiation, award, and subcontract administration activities of low-dollar value/routine, to extremely complex and high-dollar value contractual arrangements. In the performance of these duties, the Procurement Operations Group Manager oversees PPM’s multiple Procurement Operations Teams. 

In addition to the above-named responsibilities, the PPM Operations Group Manager may assume the responsibility of the Chief Procurement Officer in their absence.

Essential Duties and Responsibilities:

• Assist with developing, implementing, and maintaining the Purchasing System, in accordance with Government requirements, for approval by the CPO and in compliance with the prime contract and acquisition regulations.

• Assume responsibility for the overall management of the Procurement organization in the absence of the CPO, and lead specific initiatives as assigned.

• Perform procurement management functions such as:

  • Workload assignment and tracking;

  • Procurement lead time tracking;

  • Workload balancing;

  • Acquisition planning;

  • Supplier management;

  • Risk management that includes making final decisions on the content of requests for quotes or information, solicitations, or contracts up to BSA’s Consent Threshold and approving changes in terms and conditions of standard agreements up to this amount.

• Customer Relationship Management.

• Stakeholder Relationship Management.

• Reporting.

• Resource Management.

• Quality Control.

• Training.

• Assist in the development and deployment of eProcurement tools.

• Serve as the senior manager responsible for the daily operations of the Procurement function.  Directs, manages, and performs daily oversight of pre and post award contract management activities for Procurement Operations Group Teams and assigned staff.

• With direction from the CPO, partner with other senior managers to set and implement lab-wide Procurement expectations.

• Represent the Procurement organization on committees, work groups, initiatives, etc. as assigned.

• Develop and execute appropriate training for customers, vendors, and procurement personnel.

• Strengthen compliance through appropriate policies, processes, and procedures and measure results. Interact with DOE to understand expectations and meet all contractual requirements.