Music Organizations Student Office Assistant

St. Olaf College Student Employee Job Description

Job Title: Music Organizations Student Assistant - Summer

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

Department Name: Music Organizations

Unit Number (5 digits): 11230

Length of Positions: See employment authorization

Contact Person/Supervisor: Coordinator of Music Organizations (x2161)

Wage Range: $11.75-12.75/hour

Description of the Position: Work as a student assistant in the Music Organizations office

 

Transferable Skills:

• Attention to detail
• Collaboration
• Communication
• Organization
• Responsibility

Duties and Responsibilities:

• Answer phones and redirect calls or take messages
• Assist with inventory and projects in ensemble storage areas
• Add addresses to touring ensembles’ marketing databases
• Choir robe inventory, organization, and cleaning
• Assist with production-related ensemble tour preparation
• Research hotel rates and availability for upcoming music tours
• Assist with creating and updating ensemble tour itineraries and contact lists
• Assist with creation and implementation of mass mailing projects
• Maintain organization of workspace and storage areas
• Staff audition tables during first year auditions
• Pick up and drop off mail 
• Other duties as assigned

 

Qualifications:

• Experience with Excel/Word and Google Docs/Sheets
• Communication skills 
• Ability to focus and be productive in a high-traffic work environment 
• Capacity to successfully complete tasks independently, with little supervision 
• Ability to collaborate and interact well with staff members on large projects
• Discretion around confidential information
• Ability to prioritize and balance work responsibilities
• Ability to stay positive under stress
• Ability to read music
• Ability to work independently
• Must be a current St. Olaf student planning to return in the fall. (Current first-years, sophomores, or juniors.)
• This employment (15–20 hrs/week) begins the day after finals and continues through the last day of summer prior to classes beginning. Shifts will be primarily scheduled M-Th between 8:30-5:00 p.m. Please also note that you will likely be asked to take a short (1 week), unpaid vacation. Dates to be coordinated with your supervisor.
• It is required that you are available to work the last three weeks of the summer and during New Student Orientation to help staff auditions. 

 

Physical and Environmental Factors:

 

This position requires stooping, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, lifting and carrying objects up to 20 lbs., and repetitive motions to perform the essential functions. It also requires exposure to heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.

 

This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.