Senior Executive Assistant

What you need to know:

Provide top-notch executive assistance to a Senior Executive, the Global Head of Innovation and Digital Business Enablement, this role would also support the directs in travel arrangements when required.  This role offers a unique opportunity to gain experience alongside an impactful leader around a newly highlighted company initiatives, including GEN AI.

o     Work with executive to organize, schedule and effectively prioritize daily activities.

o     Support operations including calendar management, travel and expense, meeting set up, planning and overall workflow.

o     Anticipate the needs of, organize, and maintain complex business calendars; prioritize and coordinate high volume and ever-changing schedules and priorities.

o     Provide project coordination and planning on various cross-functional and business initiatives.

o     Drive seamless communication by liaising with internal executives and external stakeholders.

o     Assist as appropriate in preparation of meetings

o     Coordinate all IT items ongoing, including monitoring system and application updates, arranging for help desk support and systems related matters.

o     Support onboarding of new hires

o     Back-up to ELT leader’s Sr Exec asst.

Qualifications:

The ideal candidate will be able to demonstrate, under minimal supervision, the ability to perform administrative duties requiring advanced skills and significant experience with attention to detail, proactivity, a positive attitude, and sophisticated stakeholder management.  This includes:

o     Bachelor’s Degree preferred, or equivalent work experience.

o     Minimum 10 years direct experience supporting senior executives, preferably in a large, multi-national environment.

o     Demonstrated interest in matters related to investor interests, and environmental, social, and governance topics in the corporate landscape.

o     Demonstrated Executive Assistant experience and project coordination experience supporting senior executives with demonstrated experience working with management at all levels and across various departments and groups. 

o     Skilled at managing complex calendars and coordinating travel arrangements internationally and domestically.

o     Must be a self-starter and take initiative, highly proactive and self-disciplined.

o     Excellent verbal and written communication skills.

o     Tact and good judgement in confidential situations.

o     Must have strong interpersonal, organizational skills and be detail-oriented.

o     Maintain discretion, project professional demeanor, and use independent judgement - especially under pressure.

o     Ability to think strategically to keep the senior executive on track.

o     Tech savvy such to problem solve and help the executives and team.

o     Proficiency in MS Office, SAP, Concur, Ariba , Sharepoint, and Fieldglass.

The base salary range for this position is $67,000 -$85,000 and the position is eligible for a bonus in accordance with the terms of the applicable incentive plan. In addition, we’re proud to offer a range of competitive benefits, a summary of which can be viewed here: