Jobs and Careers

Office Associate, Senior - BCPA Shared Staff Center

United Statesfull_timeVerifiedPosted 3 Jun 2026

About the role

Join Our Campus Community!

Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

Why Choose Us?

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include:

Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

At the University of Wyoming, we are committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW’s Benefits Summary.

JOB TITLE: 

Office Associate, Senior - Buchanan Center for Performing Arts Shared Business Staff Center

JOB PURPOSE:  

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside designated unit/program; administratively supervise comprehensive office operations and support staff for department/unit.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Autonomously interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
Perform complex problem resolution. Serve as a resource for department/unit and campus.
Participate in fiscal planning activities.
Research, compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
Create and/or maintain complex records systems and/or databases.
Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
Supervise support staff.
Oversee and assist with processing accounting transactions for all units served by the shared staff center (Music, Theatre & Dance, Visual Arts, Fine Arts Outreach). Duties include p-card reconciliation, creating and reconciling reimbursements, purchase orders, invoices, processing IDT's, initiating transfers, recording transactions on ledger, and assisting with budget tracking. Also assists the Executive Business Manager with drafting, processing, and tracking contracts.
Assist with hiring and payroll for part-time positions. Duties include completing hiring paperwork and costing for graduate assistants, hourly workers, and temporary lecturers; and supervising hourly positions including approval of timecards. May also assist with training hourly hires how to enter time.
Main contact and staff support for department websites. Duties include overseeing work of office associates on the websit