Senior Project Administrator

At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless!

In this role, you will be a member our rapidly growing Program & Project Management team. The PM team's standard is to 'manage each project like we own it'. We are unique in that we provide in-house cost management and project scheduling along with program and project management, in a fully integrated package. With client needs and ethics put above all else, coupled with our inherent competitive advantages, it’s no wonder why we've achieved such immense success.

We are currently looking for a Senior Project Administrator to join our team in Nashville, TN. The Senior Project Administrator plays a crucial role in supporting the seamless execution of projects by providing administrative assistance, preparing project reports, coordinating project meetings, organizing documentation, and ensuring effective communication among project teams and stakeholders.

Essential Duties & Responsibilities:

• Under the minimal supervision of the Project Manager, you will assist with setting up and overseeing document control.
• Review deliverables prepared by team before submitting them to client.
• Schedule and facilitate meetings with stakeholders throughout various stages of the project.
• Collaborate closely with project managers, contractors, vendors, and internal teams to gather necessary information for various functions.
• Facilitate clear and timely communication among project teams, stakeholders, and clients, relaying messages, scheduling updates, and managing project-related emails.
• Provide comprehensive administrative assistance to project managers and teams, including scheduling meetings, managing correspondence, and organizing project-related documents.
• Prepare project status reports, project summaries, and other reports as required by project team.
• Maintain organized records and communications as required by the project.
• Keep detailed records of project activities, expenses, and progress, generating reports as needed for project managers and executives.
• Accurately enter project-related data into PMIS management systems, ensuring all information is up-to-date and easily accessible.
• Other duties as assigned.
• Attendance at work during normal business hours (minimum 4 days per week).

Knowledge & Skills Required:

• Understanding construction project lifecycles, methodologies, and practices, including the phases of planning, design, bidding, construction, and closeout are highly desirable.
• Proficiency in basic computer applications, including email, word processing, and spreadsheet software.
• Skill in looking forward and identifying project needs to support project management personnel.
• Strong organizational skills and task management, to manage duties as assigned.
• Ability to manage deadlines, handle multiple tasks, and prioritize workload effectively.
• Meticulous attention to detail to accurately perform work as assigned.
• Ability to maintain organized and accurate records of project related documentation.
• Knowledge in Microsoft Excel, Microsoft Office Suite (including PowerPoint), and Project Management Software.
• Effective communication skills, oral and written, to address concerns and inquiries with team members and clients.
• Builds relationships with peers, leaders, and clients.
• Delivers quality work product by role modeling organizational core values.
• Ability to maintain discretion and confidentiality.

Preferred Education and Experience:

• Education: High school diploma is required, and associate’s degree in related field is preferred.
• Experience: 4+ years of related experience within the construction industry.
• Experience working with a General Contractor is highly preferred.

#LI-EG1

Cumming Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applie