Court Administrative Officer I - Administrative Services, Court Administration

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The First Judicial District of Pennsylvania (“FJD”) is the Philadelphia County Court System and is composed of two courts:  the Court of Common Pleas and the Municipal Court.  The mission of the FJD is to adjudicate cases and provide services to the community within our jurisdiction while ensuring fair, timely, and accessible justice to the people of Philadelphia.  The FJD is part of the Unified Judicial System reporting in to the Pennsylvania Supreme Court of Pennsylvania.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Job Description

Position Summary

An employee in this class analyzes, evaluates information to determine consequences, develops and recommends alternatives, coordinates, administers and may supervise major facet of Court program, service or project.

This is administrative work of limited scope and difficulty in the Court service.  An employee in this class may serve in a staff capacity as an assistant to an administrator.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Essential Functions

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• May plan, assign and supervise work of subordinate staff.
• May provide work direction and training to subordinate staff or volunteers.
• May review work of subordinates for accuracy and completeness and evaluate employee performance.
• Assists clients and general public in person and via telephone.
• Investigates complaints and issues from general public or other offices.
• Delegates routine situations to staff and responds directly to more complex situations or complaints.
• Prepares and collates weekly, monthly or annual reports and drafts correspondence.
• Utilizes personal computer and software applications for word processing, spreadsheet and database functions to prepare documents, spreadsheets and records.
• Receive purchase orders from procurement and contact the requesting department to obtain property details.
• Visit field locations to conduct annual inventory audits and update Intellitrack system.
• Enter inventory into the Intellitrack system and maintain it up to date.

MARGINAL FUNCTIONS

Maintains supply and equipment inventory for office and orders supplies as needed.

Performs related duties as required.

ENVIRONMENTAL CONDITIONS

Normal office conditions are standard for this class.

In order to apply and be considered for this position, please visit https://fjdcareers.phila.gov/Cyberweb/ to complete an application and upload a resume.

Competencies, Knowledge, Skills and Abilities

• Considerable knowledge of English usage and grammar.
• Knowledge of office management standards, procedures and practices.
• Knowledge of supervisory methods and practices.
• Some knowledge of the principles and standards of administrative organization and management.
• So