Staff Accountant - Accounts Payable

Description

Riverland Community Health is a Federally-Qualified Health Center in St. Paul, where patients receive community-based Family Practice medical care in addition to mental health, dentistry, social work and other integrated services. When joining RCH, you become part of a diverse, inclusive, and welcoming team who are dedicated to serving our patients and pursuing our mission to deliver excellent healthcare for all and training for the providers of tomorrow.

JOB SUMMARY:

We are seeking a detail-oriented and organized Accounts Payable to join our finance team. The ideal candidate will be responsible for managing end-to-end accounts payable processes, ensuring accurate and timely payment of invoices, and maintaining precise records. Additionally, the candidate will play a key role in banking activities, including reconciliations and deposit preparation. This role requires a high level of accuracy, excellent communication skills, and the ability to collaborate effectively with internal and external stakeholders. This position will be eligible for Hybrid work.

ESSENTIAL FUNCTIONS:

Accounts Payable

• Process accounts payable (A/P), which includes:

1. Access vendor websites and download invoices.
2. Verify purchase requisitions, contracts, or other supporting documentation match the invoice(s)
3. Verify receiving receipts are attached to invoice.
4. Obtain appropriate invoice approvals as required.
5. Enter vendor invoices into Sage Intacct accounting system. 
6. Prepare and process check run based on disbursement calendar. 
7. Mail checks after invoices and checks have been reviewed and approved by CFO or CEO

• Process credit card statements for timely payment and ensure that appropriate receipts have been provided to accounting and expenses meet organizational policy for expenses and credit card usage prior to payment. Investigate any discrepancies. 
• Investigate (in a timely manner) discrepancies between contacts, purchase requisition, receiving receipts and invoices including contacting vendors for invoices when packing slips have been received and an invoice is not posted, or there are disputes with line items on an invoice presented for payment. 
• Reconcile vendor statement in a timely manner.
• Process employee expense reports in according to organization policy
• Scan AP check copies for storage on network
• Obtain appropriate approval for setting up new vendors in the accounting system and obtain W9 and other necessary documentation prior to processing vendor invoices for payment. 
• Process patient and health plan refunds approved by Revenue Cycle Manager in a timely manner. 
• Verify and scan Business office deposit documentation.
• Maintain HealthPartners Occupational Health spreadsheets – email to management monthly.

Banking

• Upload AP checks processed to US Bank (Positive Pay)
• Create bank deposits for Main Clinic and Dentistry Clinic and post to GL
• Scan bank deposits for backup
• Enter bank transactions in accounting system from daily US Bank report
• Access and print online reports for HSA, FSA & Cobra as backup for daily bank transactions.

Point of Service Cash Reconciliation

• Audit front desk cash bags
• Make change for front desk staff
• Issue/Collect cash bags for incoming and outgoing front desk staff
• Reconcile front desk, dental, and business office cash, check & credit card transactions for prior day
• Prepare weekly deposits for front desk and dental collections

Accounting Support

• Monthly reconcile Accounts Payable subsidiary ledger with general ledger and work with GL staff accountant related to any discrepancies
• Prepare month end journal entries and account reconciliation for assigned accounts
• Assist accounting department with maintaining segregation of duties as defined within organization internal audit control documentation
• Support organizational audits and reviews including: financial audit; single audit; HRSA site visits; insurance audits, and: other engagements as needed. 
• Maintain up to date process and procedure records for duties and responsibilities within the department
• Support CFO with special projects and duties as assigned
• Sort and deliver administration departments mail

Requirements

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to handle and maintain confidential information; prepare complete and accurate accounting reports
• Experience working in a non-profit organization, Federally Qualified Health Center preferred
• Strong analytical skills and kee