Temporary Event Assistant - Department of Computer Science Office of Industry Relation - (UTEMPS)

Job Posting Title:

Temporary Event Assistant - Department of Computer Science Office of Industry Relation - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Sep 13, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this part-time assignment is September 13, 2024.

Purpose

This position will be supporting the Computer Science Office of External Affairs team by facilitating catering/vendor coordination and being the point of contact, initiating requests for AV support, set-up and breakdown of events, and various event logistics. Ensure event success and provide feedback to OEA staff. Will work under the direction of the Program Manager of Industry Relations.

Responsibilities

• Meeting with OEA staff, managing timeline up-to-event, room reservations, and communication with internal and external stakeholders.

• Creating and routing OOEFs, and other event and administrative duties as assigned.

Required Qualifications

High school graduation or GED Three years of clerical experience. Excellent communication skills. Detail-oriented. Selected candidate must be able to work hours noted under Work Shift.

Preferred Qualifications

Experience at UT or other institutions. Administrative and event skills for a complex unit requiring the use of initiative and judgment. Collects and compiles information accurately. Determine work priorities and schedules. Coordinates the exchange of information with others.

Hourly Rate

$20.00 + depending on qualifications

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation, Lifting, pushing, or pulling, Standing

Work Shift

• Hours per week - 19

• Please note the work hours are from 2:00 p.m. to 8:00 p.m.

• The position will be in-person and supporting recruiting events for the Department of Computer Science, which will require availability from 3 PM- 8 PM up to 3 evenings per week

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least