Assistant, Impact & Inclusion

Assistant to WME’s Senior Policy & Political Advisor. 

Key Responsibilities:

• Provide direct administrative support, including calendar management, inbox oversight, scheduling, and expenses.
• Organize and prepare agendas, materials, follow-up notes, and action items for meetings.
• Attend meetings and take notes when requested.
• Interface with clients and client teams professionally, promptly, and with prioritization. 
• Coordinate and manage internal processes and ensure department files and shared documents are up to date.
• Prep for end-of-day (EOD) meetings with your boss; review to-do’s, pinned and flagged emails, schedule and run through meeting approvals.
• Provide event support for department activations: book conference rooms, print materials, order catering, greet externals, and act as the primary point of contact for visitors.
• Track, maintain, and update contact lists.
• Support on project-based needs and deliverables, including research and client-facing memos. 

Qualifications – Knowledge, Skills, and Abilities:

• Four-year college degree 
• Excellent organizational and time management skills, with the ability to balance competing priorities in a fast-paced environment.
• Proficiency with Outlook, Microsoft Office Suite (& Google equivalents); Zoom; Familiarity with AI platforms such as OpenAI, Claude, Gemini. 
• Strong communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders.
• Consistent, dependable, and accurate in completing tasks, showing up to meetings, and managing the calendar.
• Meticulous attention to detail and a commitment to maintaining confidentiality.
• Strong problem-solving, critical thinking, and analytical skills.
• Ability to work independently and collaboratively as part of a team.
• Flexibility to work occasional evenings or weekends as needed for events.

Per local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$15.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:

$21.00 hourly

WME is an equal opportunity employer and encourages applications from qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.