LEGAL SECRETARY - OAHU

Posting number: 23-0042

Department: Various

Job classification: LEGAL SECRETARY (SR-18)

Posting type: Open

Categories: Administration, Legal, Office and Administrative Support

Summary

Recruitment Number 23-0042

The immediate vacancies are with the Department of the Attorney General, Department of Taxation, and the Department of Commerce & Consumer Affairs in Downtown.

Salary: $4,742 to $6,003 per month (SR-18, Step C to I)

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time.  The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Examples of duties

Responsible for providing secretarial, legal clerical and general office services for the attorney who administers a division and is responsible for planning a professional legal services program and supervising attorneys and support staff. In addition to providing secretarial services and minor administrative support to the attorney who serves as chief of a legal services division, a position in this class is responsible for maintaining office operations and work flow for a division which includes supervising the work of a staff of legal clerks and other clerical staff who provide legal support and office services for attorneys in the division; and perform other related duties as assigned.

Qualifications

To qualify, you must meet all of the following requirements:

Legal Authorization to Work :
The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Prerequisite Knowledge and Abilities Required.

Knowledge of:   Legal terminology; function of courts; format, content and the use of legal documents; various types of court actions and associated processes and procedures; legal and office practices and procedures; grammar, spelling, word usage and sentence construction; legal documents preparation, processing and filing practices and procedures; and procedures for processing and filing legal and court documents with courts, boards and commissions.
 
Ability to:   Plan, organize and carry out secretarial functions; organize legal clerical work activities and conduct office services functions; assign, direct, review and evaluate the work of others; communicate effectively with others and maintain harmonious working relationships; accurately prepare, type, process and file a variety of complex legal and court documents in proper format, in accordance with established procedures and within prescribed deadlines, with the appropriate court, board or commission; check citations and quotations from legal sources; carry out legal office clerical routines; and type accurately (using a computer, word processing and/or other software applications) at the rate of 40 net words per minute.

Specialized Experience: Three years of progressively responsible legal clerical work experience which involved preparing, typing, processing and filing legal documents and which demonstrated the prerequisite knowledge and abilities described above.

In addition, either concurrently or separately from the Specialized Experience, there must be demonstrated ability to carry out procedures in clerical work systems and to perform secretarial tasks as described in the Minimum Qualification Requirements.

Supervisory Aptitude: Supervisory aptitude rather than actual supervisory experience may be accepted. This requirement will be considered to have been met when there is strong affirmative evidence of the necessary supervisory abilities and/ or potential.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.

Skilled Typing Requirement: Applicants must be able to type accurately, using a typewriter or word processor, at the rate of 40 net words per minute.

Your proficiency may be tested by the appointing authority. Failure to demonstrate at least the minimum typing and/or keyboarding skill as noted above may result in corrective action, including the removal of your name from the list of