Executive Administrator, Global External Affairs

Who is USP?

The U.S. Pharmacopeial Convention (USP) is an independent scientific organization that collaborates
with the world’s leading health and science experts to develop rigorous quality standards for medicines,
dietary supplements, and food ingredients. At USP, we believe that scientific excellence is driven by a
commitment to fairness, integrity, and global collaboration. This belief is embedded in our core value of
Passion for Quality and is demonstrated through the contributions of more than 1,300 professionals
across twenty global locations, working to strengthen the supply of safe, high-quality medicines
worldwide.

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise
strengthens our ability to develop trusted public health standards. We foster an organizational culture
that supports equitable access to mentorship, professional development, and leadership opportunities.
Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific
leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring
fair, merit-based selection processes that enable the best scientific minds—regardless of background—to
contribute to advancing public health solutions worldwide. We provide reasonable accommodations to
individuals with disabilities and uphold policies that create an inclusive and collaborative work
environment.

Brief Job Overview

The Executive Administrator for the Global External Affairs (GEA) division plays a crucial role in
providing top-tier administrative support to the Senior Vice President (SVP), who also serves as the
Secretary to the USP Board and Convention, as well as other senior leaders. This position requires a
strategic and proactive approach to anticipate, manage, and prepare for the engagements of the SVP and
other supported executives.

The selected individual must deliver high-quality administrative support - anticipating and managing the
needs of the cohort while ensuring timely preparation and execution of their engagements. This is a
hybrid role, requiring approximately 60% onsite presence which is an essential component of providing
the appropriate level of support at events hosted and/or attended by the SVP, assigned executives, and
other key activities involving internal and external stakeholders.

The position requires agility and adaptability to balance needs in a dynamic division that partners and
influences prominent organizations and senior government officials. The Executive Administrator
handles interactions with diplomacy and professionalism, possesses excellent interpersonal skills,
demonstrates strong written and verbal communication skills and is able to anticipate and respond to
emerging priorities /deliverables. Building and maintaining the trust of the division leadership, and other
stakeholders, along with strict confidentiality is imperative.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role
in increasing global access to high-quality medicines through public standards and related programs.
USP prioritizes scientific integrity, regulatory excellence, and evidence-based decision-making to ensure
health systems worldwide can rely on strong, tested, and globally relevant quality standards.
Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in
leadership and workforce development to equip all employees with the skills to create high-performing,
inclusive teams. This includes training in equitable management practices and tools to promote engaged,
collaborative, and results-driven work environments.

The Executive Administrator, Global External Affairs has the following responsibilities:

• Administrative duties: Performs routine tasks as well as complex, diverse and confidential
administrative duties requiring comprehensive experience, skill and knowledge of processes,
policies and practices, including developing USP acumen. Specializes in advanced
administrative functions, including analytics and executive report generation.
• Executive Preparations Management: Ensure that executive(s) are prepared with the materials,
presentations, and any other requirements for events and meetings. This includes ensuring that
the executive has ample lead time and scheduled time to review meeting materials for all
participants as appropriate.
• Executive scheduling and travel: Manages executives’ calendars: balan