Senior Manager, Worldwide Congress

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Role and Responsibilities

• Responsible for preparing booth vendor briefs, production and execution of congress content and all materials, adhering to core brand strategy, scientific/congress narrative, messaging and guidelines.

• Chair and lead cross-functional booth planning team meetings for Tier 1 and 2 congresses, to achieve consensus among cross functional team members regarding content and develop timelines.

• Manage approvals in accordance with congress organization deadlines (i.e.  submission of booth design) and in parallel advance planning of capacity/resource availability

• Engage creative medical communication agencies to develop booth materials (panels, interactives, print etc.)

• Oversee exhibit agency for the execution of the booth design/flow, structure, messaging, visual/interactive elements, distribution materials, and on-site exhibit operations.

• Reach out to the appropriate leads to gather resources to man the booth and create booth staffing schedule 

• Plan and coordinate pre congress booth training to explain content and regulations 

• Onsite booth familiarization walkthrough with comprehensive presentation of all booth content

• Work on multiple congresses simultaneously, requiring high multi-tasking skills.

• Demonstrate expertise in scientific data validation for congress content and all materials, to include exhibition booth assets

• Budget Management: Review and approve all vendor budget estimates, contracts and SOWs;  PO generation, invoice approval with reconciliation

• Coordinate all peri and on site daily briefings

• Create individualized KPI metrics and reports per congress

• Responsible for ensuring BMS improves Congress effectiveness and efficiency while also driving innovative solutions for improving the overall customer experience at Congresses

• Provide input into and be held accountable for BMS Congress standards

• Familiar with compliance and legal WW, and local departments to ensure each event is delivered in full accordance with laws and regulations

• Travel to assigned congresses

• Support as needed the GCE Lead with sponsorship selection and approval through grants/giving process for Tier 2 and 3 congresses

• Collaborate and support as needed the Associate Director, GCE, Congress Engagement for the activities related to TL engagements

• Act as bridge with congress organizers (Congress Sponsorship, Symposia & Booth space, etc)

• Update Exhibit Force tool for assigned congresses

• Model BMS behaviors and reinforces such behaviors at all levels in the organization

Qualification & Experience

• 5+ years Pharmaceutical experience preferred

• Experience/understanding in content review (medical, legal and regulatory review process) and approvals

• Demonstrate complex Project planning and management skills with strict adherence to timelines

• Proven strength at communicating effectively across global audience and negotiation skills

• Proven ability to balance multiple priorities

• Demonstrate innovative mindset (simplification - doing things better, faster and more cost effectively)

• Knowledge of international healthcare customers, stakeholders and influencers and understanding of their needs

• Ability to flex across different types of cultures, complexities, business situations and matrix partners

• Problem solver and results oriented

• Strong partne