Event Operations and Food Services Coordinator

#WeAreParamount on a mission to unleash the power of content… you in?
We’ve got the brands, we’ve got the stars, we’ve got the power to achieve our mission to entertain the planet – now all we’re missing is… YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter – both for our audiences and our employees – and aim to leave a positive mark on culture.

 

Overview:

The Coordinator, Event Operations & Food Services supports the planning and execution of events by coordinating logistics, schedules, and resources across internal teams and external vendors. They serve as a key support point for clients and staff, helping maintain operational consistency and alignment across departments.  

Responsibilities include but are not limited to:

• Work closely with Director and Senior Manager to understand their events and support as needed with event proposals, setup, management, and additional items as needed.
• Plan events as assigned from start to finish. This includes; ordering supplies and decor, researching third party food & event related vendors, scheduling services support with internal onsite security, facility and a/v teams.
• Identify, negotiate, and manage relationships with various vendors – specialty food providers, décor, etc. – ensuring all services are delivered as agreed upon.
• Work with various internal teams to acquire event information and necessary paperwork – ie. Facilities Department to confirm vendor’s COI is on file and up to date
• Schedule security guards for events as necessary
• Confirm setups and décor are as requested for events, and others as directed by the Director or Senior Manager
• Provide assistance for the event host and guests at the time of the event for any last minute adjustments and/or direction for outside guests coming into the building.
• Maintain PO and Invoice management for the team. Process, track, record and confirm all departmental vendor billing & invoices on our internal A/P system.
• Support and assist the Director of Facility Services with special mailroom, office moves, strategy and workplace logistics onsite.
• Process, record, and confirm all vendor billing & invoices for facility related services and mailroom.

 

Basic Qualifications:

• 2+ years of experience in event planning or event coordination in a corporate environment
• Experience working with colleagues and vendors
• Ability to work fully onsite 5-Days A Week (including early mornings, nights & weekends on occasion when required)
• Must be able to lift at least 25lbs

 

Additional Qualifications:

• Proven track record of creative, successful events
• Excellent organizational, communication, negotiating, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Bachelor’s degree (or equivalent) in hospitality management 
• Experience in managing budgets and tracking expenses
• Advanced knowledge of PowerPoint, Acrobat, and Excel

 

Paramount Skydance Corporation (NASDAQ: PSKY) is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. Driven by iconic studios, networks and streaming services, Paramount's portfolio of consumer brands includes CBS, Showtime Networks, Paramount Pictures, Nickelodeon, MTV, Comedy Central, BET, Paramount+, and Pluto TV, among others. Paramount delivers the largest share of the U.S. television audience and boasts one of the industry's most important and extensive libraries of TV and film titles. In addition to offering innovative streaming services and digital video products, the company provides powerful capabilities in production, distribution and advertising solutions.

 

ADDITIONAL INFORMATION

 

Hiring Salary Range: $48,000.00 - 55,000.00. 

 

The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education.  The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable,  as otherwise dictated by the appropriate Collective Ba